Introduction to MS Dynamics NAV
 Purchase example and impacts (Inventory, Vendor Ledger Entries and General Ledger)
Ing.J.Skorkovský,CSc.
MASARYK UNIVERSITY BRNO, Czech Republic
Faculty of economics and business administration
Department of corporate economy

Vendor Card
Click
List of
vendors
See next slide in reality

List of Vendors
See balance (calculated field ) and explain it!
See business history and explain!
Use the Edit icon toopen chosen the Vendor card

Vendor Card
See following tabs :
•General  - primary fields (country, purchase, balance,..)
•Communication –primary fields (e-mail, home page,…)
•Invoicing  - basic fields (posting groups- will be part of the accounting section of this course)
•Payments – basic fields (payment terms- enter new one by the use of formula date)
•Receiving – basic fields (location)
•Foreign trade – basic fields (currency code and  language)
Syntax for date formula :
1 day=1D
1 week =1W
1 month=1M
1 year  = 1Y
Current month = CM
1.1.2020
21.1.2020->today
31.1.2020
Current month period

Vendror Ledger Entries
Vendor  card
Vendor
Ledger
Entries

Item list (use search window)



Item Card
See basic fields (Inventory, Quantity on Sales and Purchase orders,…)


Item Card
Product posting group will be explained later (impact to accounting)


Item Card



Item Ledger Entries
By removing filter value, see other entry types (purchases, transfers sales,…)!


Purchase Order creation
Item
3
    Vendor

Insert required quantity !!!
Purchase Order

Purchase Order creation



List of already existing Purchase Orders



Purchase Order (PO) - new
Double click to open PO structure
Empty form  of PO structure
You must enter data to the fields marked by *

Purchase Order (PO) – new
(To enter data use F4 or mouse)
Fields with default data field,  which are marked by orange *
Enter the chosen vendor and confirm by key ENTER !
Enter type of the purchase order line = Item (in our example)
Enter the chosen item (Berlin chair 1936-S) and confirm by key ENTER !
Enter quantity 10  and stock location= BLUE !!!!
After delivery (before posting, enter Vendor invoice number ->any string- e.g. B1)
See next slide

Purchase Order (PO)



Print (Preview)



Post PO by use of key F9 (or icon)
See Vendor Ledger entries:
•Search window
•Vendor
•Filter to vendor 10000
•Icon Ledger Entries –Option Entries
•

Vendor Ledger Entries
See next slide


Item Ledger Entries
See Item Ledger Entries :
•Search window
•Item
•Filter to Item 1936-S
•Find icon Entries ->Option=Entries
See next slide

Item Ledger Entries
Inventory increased by 10 !!


Impacts in General Ledger
Go to last line of G/L register
Go to icon General Ledger

Impacts in General Ledger
Purchase Retail
        7110
Purchase VAT 25%
         5630
Vendors Domestic
            5410
975,00
243,75
1 218,75
1218,75 =975+243,75

Use of Navigate tool
•Go to Icon Vendor Ledger Entries (from the same working space


Result of Navigation



End of the section
Purchase example and impacts (inventory, Vendor Ledger Entries and General Ledger)