About our system 

What can the System be used for?

PDF version of 'What can the System be used for?'

During the period of admission procedures

• collecting information from applicants via their electronic applications (Figure 1)
• collecting specific data for specific fields of study
• preventing applicants from submitting their applications unless these are complete
• providing each applicant with a unique payment identification number that he/she is to use for paying his/her application fee
• informing the applicant about the fact that his/her application has been received
• making an application fee payment for several applications at a time
• making payments by card from abroad without the payer incurring extra charges
• paying for one's application directly via the Shopping Center
• linking a received application fee to the appropriate application
• informing the applicant about the fact his/her application fee has been received
• informing applicants about dates of their entrance examinations
• enabling applicants to browse their applications and their entrance examination scores (Figure 3)
• displaying scanned copies of the applicants' entrance examination answer sheets (applies to the Capacity-to-Study Tests)
• filtering out the applicants meeting certain criteria and working with their records
• sending applicants a group e-mail
• providing statistical information and preparing it for export into other applications (Figure 2)
• printing materials for the admissions committee
• importing entrance examination scores and other information that is to be sent to applicants into the System
• creating study records
• customizing the modules processing the applicant-related data for the individual rounds of admission procedures
• keeping track of the applicants applying to alternate fields and enrolling them in these
• automatically searching for payments without applicants having to substantiate these
• scanning entrance tests with the aid of ROPOT applications and uploading them to specific locations
• participating in discussions with other applicants
• preparing for the entrance test by allowing applicants to go through the entrance tests submitted before
• collecting and exporting statistical data for authorities

At the beginning of one's studies

• updating personal and contact information
• posting one's photograph on his/her personal page and editing the information the latter displays (Figure 1)
• allocating mailboxes and Web space to new users automatically
• selecting courses for enrollment from a template (Figure 2)
• having notification messages about changes in one's grades sent to the person's mailbox or mobile phone
• applying for dormitory accommodation
• applying for the financial support for accommodation or maintenance grant and finding out whether the applicant meets all the criteria making him/her eligible for these
• providing ID of a bank account to use for receiving scholarship payments
• keeping track of scholarship programmes
• granting new students access to various faculty facilities (e.g. computer rooms, etc.)
• selecting ones' own user name
• switching the System into its English or Slovak version (Figure 3)

When the information on a new academic year is being prepared

• creating term calendars (Figure 2)
• posting course-related information (Figure 1)
• prompting teachers to provide some additional information regarding their courses
• checking the newly-added information
• placing various restrictions on course enrollment
• using a range of enrollment prerequisites
• linking courses to the so-called templates, i.e. tools used by students for planning their studies and staff for monitoring their progress
• assigning special attributes to courses for the purpose of performing various operations with these in the future
• exporting data in the form suitable for printing
• creating seminar groups
• sharing group capacity limits
• administering combined courses and their credit values
• printing study plans from registration templates
• managing maps and room plans
• posting timetables (Figure 3)

Prior to the start of term

• registering for courses; by registering for courses, students express their intention to enroll in these
• organizing the registration in the so-called waves; the registration wave represents a period during which students of a certain "age" are allowed to begin to register for courses
• preparing a registration batch before the start of registration period
• selecting courses according to their completion success rates, various statistics, references and how interesting they seem to be on the grounds of opinion polls conducted for these
• applying for an enrollment exception (done by the students who do not meet course enrollment pre-requisites
• enrolling in a term
• enrolling in seminar groups
• hunting for the most attractive seminar groups
• printing users' timetables
• displaying a timetable meeting specific criteria
• enrolling, or canceling one's enrollment, in courses during the period of enrollment changes
• applying for being exempted from repeating a course
• automatically informing students about the possibility of submitting a term enrollment application
• searching university's Course Catalogue for courses meeting specific criteria

During the first few weeks of teaching period

• posting interactive syllabi of courses (Figure 1)
• submitting and doing seminar-group-placement tests on PCs
• posting study materials (Figure 2)
• selecting a paper topic or that of a thesis, project, etc. (Figure 3)
• having students suggest their own paper topic or that of their thesis, project, etc.
• archiving group e-mails in Study Materials
• informing students about the organization of courses via Study Materials
• searching for the information that was sent to the students before they enrolled in the courses
• automatically sending e-mails to the students informing them of their seminar group enrollment or their seminar group enrollment cancellation done by a teacher

During a term

• assessing students' performance on a regular basis
• calculating students' scores (supports user-defined calculations as well)
• re-calculating students' scores automatically
• collecting students' assignments electronically
• checking the assignments for traces of plagiarism (Figure 1)
• providing a wide range of electronic tests and exercises
• using test questions linked to Maplenet or any other external server
• creating test questions containing images with interactive elements
• testing e-learning applications under someone else's (student's) profile (Figure 2)
• collecting information supplied by students via their electronic questionnaires
• posting learning materials by students and teachers
• contributing to course discussion groups (Figure 3)
• browsing scanned answer sheets uploaded into a user's retrieval box
• performing complex mathematical operations on students' scores
• posting multiple types of examination date series - consultations, mid-term tests, final examinations, etc.
• keeping track of doctoral students' studies (reading their reports, monitoring their yearly achievements, suggesting sections to fill in, etc.)
• keeping track of doctoral students' publications and internship-related data
• conducting surveys

At the end of term

• posting examination dates for students to reserve slots on
• preventing students from reserving a slot on more than one examination date at a time
• scanning students' answer sheets, their optical recognition and automatic evaluation (Figure 1)
• computer-based testing
• testing by submission of files from a computer
• recording students' grades
• assessing doctoral students' performance by writing reports and awarding credits
• ensuring that students do not exceed the maximum number of second resits
• managing examination date hunts
• ensuring that teachers enter their students' grades into the System in time
• allowing students to find out whether they have met all the term and course enrollment pre-requisites (Figure 3)
• applying for exceptions that students are entitled to according to Study and Examination Regulations
• applying for being exempted from repeating a course
• organizing course opinion polls, in which students anonymously provide their feedback regarding the courses they have enrolled in (Figure 2)
• linking completed courses to individual fields (applies to students enrolled in more than one field)
• evaluating language courses according to the CEFR scale
• searching for theses and other documents by keywords
• scanning and recognition of manually corrected test sheets (in color)
• submitting doctoral students' assessment-related suggestions to their supervisors
• entering supervisors' assessments of doctoral students' performance according to faculty-specific criteria
• synchronizing grades gained by a student enrolled in several programmes within a term
• adding up scores recorded in several notebooks and uploading totals into another one
• assigning grades automatically on the grounds of complex calculations involving scores recoded in notebooks
• customizing notebook-related calculations

At the end of studies

• maintaining thesis topic records (Figure 1)
• selecting or proposing a thesis topic
• uploading a thesis into the Archive of Theses/Dissertations (Figure 2)
• uploading evaluation reports into the Archive and checking theses for traces of plagiarism
• making theses and evaluation reports public
• uploading classroom files into the File Vault automatically
• keeping track of one's library loans
• monitoring the progress of one's studies and comparing it with his/her study plan
• checking one's Diploma and Diploma Supplement (Figure 3)

At the end of one's studies

• receiving news about the University by e-mail
• keeping in touch with former classmates
• making one's Archive of Theses/Dissertations public
• joining Alumni Web and establishing relations through it
• making various offers to graduates
• posting messages on Noticeboard
• accessing IS as well as its e-mail services, user's documents section, and a wide range of applications for the rest of one's life

By the Office for Studies staff

• managing records required for the Student Registry and by Study Regulations
• working with lists of courses students registered for or enrolled in
• dividing students into seminar groups
• recording and administering internship- and fellowship-related data
• managing scholarship-related data
• working with the database of students' letters of excuse
• selecting students meeting certain criteria
• managing study-related data and performing various checking operations on these
• checking a wide range of data automatically
• automatically updating graduates' degrees once they have completed their studies
• creating a database of students' theses and planning their finals
• administering students' ID cards
• managing ISIC records and those of ISIC stickers
• issuing ISIC stickers after these have been paid for via Shopping Center
• providing various statistical data
• verifying entitlement to a maintenance grant
• printing data related to scholarship and exporting them
• checking orders and payments made for lifelong learning courses in the Shopping Center
• checking payments made for other courses
• automatically enrolling students in courses after they have made their payments for these
• calculating tuition fees
• automatically determining the date of calculating prolonged study fees as well as other
• automatically preparing tuition fee documentation
• handling all paper documentation associated with tuition fees
• generating barcodes for other systems of document service
• checking tuition fees
• recording documents and operations in Document Office
• recording administrative acts, applications submitted and documents and linking them to their paper counterparts
• printing Confirmation of Studies
• keeping track of inter-university studies and European Doctorate
• searching for people even by their maiden names or those they had in the past, e-mail forwarding, etc.
• recording a person's place of residence using the so-called address points
• permanently storing the snapshot of personal and study records
• excluding the courses which do not require any course opinion poll feedback from the poll
• recording a student's study plan
• making sure that the subject of ones' studies has been provided, assigning supervisors and departments to doctoral students
• making sure that supervisors have provided the assessment of their doctoral students' work
• administering thesis-related records, e.g. submission, cancellation, evaluation, etc.
• specifying thesis supervisors and readers (also concerns people outside the university)
• granting students permissions to edit their thesis archives containing the theses they have already submitted
• hiding parts of the theses from other users
• keeping track of the granted permissions for verification purposes
• printing Diplomas and Diploma Supplements
• founding faculty scholarship programmes
• keeping track of changes in bank account numbers made by students
• printing state examination reports and other documents
• administering programmes offered in cooperation with foreign institutions
• providing timetable support for importing data and checking timetables for inconsistencies

By academic staff

• managing and keeping track of their publication records, exporting and printing them
• editing their CVs in any language
• providing information needed for accreditation procedures
• preparing material for accreditation documentation
• posting e-learning material on Elportal
• processing, editing and organizing publication records
• transferring publication records to the RIV database and performing various checks it requires
• creating publication records using the semi-automatic parsing of citation records
• categorizing the records using private and public tags
• looking up the publication records meeting specific criteria and searching the publication database of Czech National Library for these
• managing citation records
• analyzing types of publications by particular authors, departments and using other criteria
• referring to publication records using permanent URLs
• linking publication records to projects
• eliminating duplicate publication records
• posting information on grant programmes, collecting applications and evaluating them
• applying for employee and ITIC cards
• editing information related to the students meeting certain criteria (selected with specific filters)
• searching for similarities in theses and students' assignments across different schools
• enrolling a student in another seminar group without having to cancel his/her old enrollment first
• reserving a slot on an examination date for a student as well as canceling the reservation
• displaying/printing lists of students, attendance forms, etc.
• sending group e-mails
• posting study materials and those used by students enrolled in distance learning programmes
• collecting assignments electronically (via Homework Vault)
• accessing statistics of course opinion polls
• creating Packages of Topics for theses, papers, projects, etc.
• uploading video recordings of lectures
• making an appointment with a GP

Any time - staying informed (Noticeboard, mail, discussion groups, blogs)

• posting messages on Noticeboard and reading them
• having the important messages posted on Noticeboard displayed on the main IS page in red
• marking the Noticeboard messages a user considers interesting with a star
• posting a message in several sections at once
• ignoring Noticeboard messages posted by certain people
• setting sections for the use by an external server
• using a fast e-mail account with a high-end spam filter
• creating/renaming/removing mailboxes directly from a user's e-mail client
• accessing the e-mail account from different places at the same time
• creating one's own message tags
• searching for messages meeting specified criteria
• creating an automatic e-mail signature
• sending SMS notifications of newly arrived e-mail messages
• creating multiple e-mail folders and keeping track of the occupied space limits
• accessing one's e-mail using the SSL or TLS protocols
• accessing one's e-mail using IMAP or POP3
• utilizing a simple e-mail interface suitable for display in mobile devices
• disabling the spam filter
• creating new threads in discussion groups and browsing messages posted in these
• launching thematic discussion groups and thematic Noticeboard sections
• thread authors preventing certain people from posting messages in their threads
• starting blogs and sharing them with several other contributors
• setting blog access rights via a common access rights system (students enrolled in a certain course, group of people, etc.)
• commenting on blog posts
• tagging messages posted on Noticeboard and blogs
• adding favourite discussion groups, Noticeboard sections and blogs to one's Favourites
• subscribing to RSS channels of discussion groups, Noticeboard sections and blogs
• rating posts in discussion groups, blogs and those on Noticeboard
• posting off-topic messages in the Off-Topic section

Any time - drilling exercises

• working with the Drill application (commonly utilized for learning languages)
• selecting and learning foreign languages from a number of textbooks
• creating and editing one's own textbooks and using a set of advanced access rights to restrict access to these
• importing cards in simple and advanced modes
• word pronunciation playback
• browsing learning progress statistics
• revising vocabulary planned for the next couple of days in advance
• skipping cards a user does not wish to go through
• deleting all the data related to one's learning progress

Any time - buying items via the Shopping Center

• buying items via the Shopping Center and paying for these by card
• browsing one's orders and keeping track of their status
• offering paid educational services (training, courses, conferences, etc.)
• keeping track of payments (including those made on-line) and linking them to the items bought at the Center
• filling out the Shopping Center offer lists with the items listed in the Course Catalogue
• importing publication records into the Shopping Center with a special support for displaying these in its offer lists
• using a plethora of bookkeeping tools to handle the transactions made via the Center
• automatically issuing invoices for all kinds of services related to paid education
• automatically charging for services and linking the transactions to the bookkeeping applications
• connecting an external conference system with the Shopping Center

Any time - file management

• uploading large files into one's Depository
• attaching files to assignments
• having the files uploaded into the IS storage pool converted into other formats automatically
• printing documents directly from IS on a local printer
• generating high-quality printer output supporting foreign character sets
• having scanned documents recognized by OCR applications
• uploading important institution-related documents onto the Document Server
• deploying the TeX system for printing purposes
• printing in the A3 format, downsizing pages, and printing brochures
• restricting access to files stored in IS with the aid of sophisticated system of access rights
• keeping track of favourite study materials and folders stored on the Document Server using the Events application
• searching the archive of alumni and theses
• accessing one's study materials and files previously uploaded into IS even after one's graduation

Any time - keeping track of one's IS sessions and customization

• monitoring the times a user accessed the System
• customizing the main IS page as well as some applications
• highlighting favourite links
• selecting and enabling one of available IS designs (skins)
• uploading a private (unofficial) photograph
• logging out of IS without having to close a browser window
• controlling access to files and applications with the aid of multiple access rights
• blocking a user's access to IS and resuming it by having the person answer a verification question
• specifying the group of people who can access one's personal information (e.g. his/her timetable, etc.)
• managing secondary passwords used for external services (e.g. accessing computer rooms)
• managing ID cards allowing their owners to access certain places, etc.
• browsing publication access statistics
• administering groups of people and access points
• linking a group of people to external access card systems
• keeping track of one's access points and displaying detailed information related to these
• browsing one's history of group-related operations
• providing efficient antivirus protection
• activating the disability mode for disabled students
• ensuring high data and operation security
• providing support for keeping the System in operation even during the periods of regular maintenance and power outages
• serving thousands of users at a time with a short response time
• dealing with System errors and implementing new features without participation on the part of users
• automatically saving and backing up data in several remote locations
• checking stored data periodically
• continuously optimizing applications to make them handle the permanently increasing amount of data smoothly
• taking measures to prevent errors leading to a system failure
• ensuring a user can access only the information he/she is allowed to
• supporting access to the System from any computer or smart phone via the Internet
• providing technical support in person, by phone and e-mail
• storing information on every user's operations
• searching logs for any operation including the information identifying the user that has performed it
• recording the history of data changes and archiving the selected ones

Any time - being active and keeping track of new information

• reading IS news - finding out about new IS features at first hand
• creating bookmarks for Web pages and tagging them
• browsing other users' public bookmarks (Figure 1)
• making IS-related suggestions to developers via special discussion groups designed for this purpose
• managing a photo collection (Figure 2)
• being notified about changes in IS by e-mail (the Events application)
• performing "active" querying for certain events in IS
• creating groups of users and meeting these for various purposes (e.g. study groups, common activities, etc.)
• keeping track of one's Friends activities or those of group members (Figure 3)
• searching for contact information in a people and department database
• keeping track of one's tuition fees
• applying for a tuition fee payment calendar
• keeping track of one's scholarship and its payment status
• participating in electronic hunts for items of limited availability
• creating and administering common projects with the option of advanced access rights management
• creating and administering tasks within these projects
• sharing keywords entered for a project and adding new ones
• adding task solutions and keeping track of their progress
• launching e-votes and polls
• managing fellowship-related data
• reserving rooms

Any time

• performing full-text IS database searches which take into account users' access rights as well as missing diacritics and which support Czech inflection
• performing full-text searches which take into account the searching user's relation to the document searched for
• looking for solutions to common problems in concise and well-organized Help
• displaying the frequently asked questions listed in the Help section directly in individual applications
• automatically informing students about the period during which their studies have been interrupted coming to en end
• keeping track of one's percentile
• providing managerial data
• importing data from external systems
• exporting data for the purpose of presenting these in other systems
• periodically passing on the Presenter output to remote systems using a non-personal accounts mechanism
• working in foreign character sets (Unicode character encoding system)
• using a complex HTML editor for the purpose of editing forms with HTML content
• displaying Web pages without diacritics - an option to choose when incompatible devices are used
• storing copies of Diplomas and Diploma Supplements
• choosing a game nickname and playing the games of Rock Biter and Arcanoid