Faculty  of  Informatics,  Masaryk  University  Brno   Botanická  68a   602  00  Brno,  Czech  Republic         Interim  Project  of  SSME  study  field   Opportunity  for  your  organization   Experience  for  the  students     The  recommended  process  of  setting  up  Interim  Project  –  for  partners     The  recommended  process  of  setting  up  Interim  Project  –  for  partners  is  the  guideline  for  organizations  who  have  decided  to  participate  in  the  Interim  Project.  It   contains  the  overview  of  the  main  steps  required  for  Interim  Project  participation  and  their  timing.  The  goal  of  this  guideline  is  to  help  manage  Interim  Project   preparation,  execution  and  finalization  successfully.     It  is  not  possible  to  define  precisely  the  best  process  of  Interim  Project  management  because  of  the  variety  of  the  organization  types  and  sizes.  The  guideline   defined  below  is  based  on  our  experience  and  is  designed  for  middle-­‐size  organization  and  trouble-­‐free  process  of  Interim  Project  preparation.  All  listed  steps  and   deadlines  are  intended  as  recommendation  only.  Always  consider  the  specific  conditions  in  your  organization  when  using  this  guideline.     Please,  read  also  The  recommended  process  of  setting  up  Interim  Project  –  for  students  to  get  better  idea  of  the  whole  process  of  Interim  Project  preparation.       Interim  Project  coordinators   Faculty  of  Informatics,  Masaryk  University  Brno   Botanická  68a   602  00  Brno,  Czech  Republic     I. Create  the  vision  of  the  Interim  Project  in  your  organization  (2.5  months  before  Interim  Project  starts  –  end  of  May  /  December)   • After  learning  the  Interim  Project  advantages  and  rules,  create  the  vision  of  Interim  Project  in  your  organization.  Answer  collectively  questions  such  as  What   benefits  will  our  company  gain  from  participating  in  Interim  Project?,  What  kind  of  job  could  students  on  Interim  Project  do  in  our  company?,  Who  will  lead   students  on  Interim  Project?  or  What  can  our  organization  offer  to  students?.  Share  the  vision  across  the  whole  organization.   • Designate  the  Interim  Project  guarantor  for  your  organization  who  will  coordinate  further  steps  and  represent  your  organization  in  Interim  Project.   • Meet  Interim  Project  coordinators  to  set  up  the  cooperation  between  your  organization  and  the  university  and  to  obtain  more  information  about  Interim   Project.   • Provide  Interim  Project  coordinators  with  missing  information  for  the  completion  of  the  Contract  on  Assuring  Internship  within  Interim  Project  for  Students   of  the  Faculty  of  Informatics.     II. Define  work  and  the  workload  for  Interim  Project  (2  months  before  Interim  Project  starts  –  June  /  January)   • Analyze  which  job  would  be  most  suitable  for  the  student  in  consideration  of  the  value  added  for  the  company.  Do  not  forget  that  the  work  content  has  to   be  related  to  service  oriented  business.   • Define   the   Interim   Project   assignment.   Consider   whether   the   business   alternative   (one   semester,   4   days   per   week)   or   the   research   alternative   (two   semesters,   2.5   days   per   week)   is   more   appropriate   for   your   organization.   Let   coordinator   of   Interim   Project   approve   and   publish   you   Interim   Project   assignment.   III. Select  students  and  prepare  work  environment  (1  month  before  Interim  Project  starts  –  September  /  February)   • The  selection  procedure  of  the  Interim  Project  is  similar  to  a  common  selection  procedure  for  both  the  partner  and  the  student.  Find  as  much  as  possible   information  about  students’  skills,  experiences  and  motivation.   •  Agree  on  the  form  of  cooperation  (e.g.  employment),  weekday  off,  workload  and  payment  condition.   • Complete  the  Confirmation  of  Acceptance  of  Student  as  an  Intern.   IV. Start  the  Interim  Project  (October  /  March)   • Approve  the  start  of  Interim  Project,  technically  prepare  working  environment  for  student(s).   • Continuously  lead  the  students  through  Interim  Project.   • Participate  in  regular  Interim  Project  meetings  (during  Interim  Project  and  at  the  end).   V. Close  Interim  Project  (within  5  working  days  after  finishing  the  Interim  Project)   • Complete  the  Confirmation  of  Completion  of  Internship  and  Student  Assessment  and  the  Final  report  on  the  Internship.   • Review  the  Technical  report  on  the  Interim  Project  written  by  student(s).   • Formally  close  Interim  Project,  end  all  engagements  to  student(s).   Faculty  of  Informatics,  Masaryk  University  Brno   Botanická  68a   602  00  Brno,  Czech  Republic       For  more  information  about  Interim  Project   • Read  Interim  Project  Case  Study  at  http://is.muni.cz/do/fi/ssme/ip/podzim_2009.pdf   • Visit  our  website  http://ssme.fi.muni.cz   • Send  an  email  to  ssme@fi.muni.cz   Document  Repositories   Proposal  Repository   • contains  Interim  Project  proposals  from  previous  Interim  Projects   • http://is.muni.cz/do/1433/ssme/ip/prop/   Contract  Repository   • contains  contract  documents  required  by  Interim  Project   • http://is.muni.cz/do/1433/ssme/ip/con/