MASARYK INTERNATIONAL MEDICAL STUDENTS ASSOCIATION
MINUTE
At the twenty-sixth day of April, two thousand and ten, at 19:53, the General Meeting of MIMSA of the faculty
of medicine of Masaryk University, assemble in extraordinary meeting from 19:00 of the same day, and after
having discussed and appreciated the project of constitution of Masaryk International Medical Students
Association, presented by the General Board in extraordinary session on the nineteenth day of April, two
thousand and ten, declared approved the constitution of Masaryk International Medical Students Association.
For appropriate action, was signed and made this minute, that will be Publisher together with the constitution of
MIMSA.
Brno, twenty sixth day of April, two thousand and ten – The speaker of Executive Committee of MIMSA, Vasco
Neves.
CONSTITUTION
TITLE I
GENERAL PRINCIPLES
CHAPTER I
DENOMINATION, HEADQUARTERS AND PURPOSES
Article 1
(Academic association)
Masaryk International Medical Students Association is the representative organization of the international
medical students of Masaryk University in Brno hereafter “students”, having its headquarters in the Masaryk
university facilities and is ruled by the present constitution and law of Masaryk University.
Article 2
(Acronym)
Masaryk International Medical Students Association is symbolized by the acronym MIMSA.
Article 3
(Duration)
MIMSA consists for undetermined time.
Article 4
(Attributions)
Are attributions of MIMSA:
1. safeguard students interests
2. represent the students in all manifestations and scholar activities
3. promote integration of students in university and academic life
4. cooperate in the faculty’s education life, in the fields of human, cultural and physical formation
5. intervene in the management of leisure spaces, social and sports activities
6. develop activities leading towards a greater students connection with socio-economical, cultural and
scientific reality
7. Cooperate with all students’ organizations, nationals and internationals, whose purposes do not
antagonize those that are defined in the present constitution.
CHAPTER II
FUNDAMENTAL PRINCIPLES
Article 5
(Fundamental principles)
MIMSA is ruled by the constants principles of this chapter.
Article 6
(Independence)
MIMSA is independent of the state, political parties, religious organizations or any others alien to the students’
interests.
Article 7
(Democratic Participation)
Every student has the right to participate in the activities of the association, particularly in voting and being
elected for the board positions.
Article 8
(Autonomy)
MIMSA has autonomy in relation to the other Faculty and University organs in the elaboration of its internal
norms, in the administration of its own patrimony, in the management of its own space and in the definition of its
activity plans.
Article 9
(Equality)
Every single student has the same dignity and nobody can be privileged or prejudiced against for the reason of
ascendency, gender, race, language, place of origin, religion, political convictions or ideologies, economical
situation, social condition, health disabilities and sexual orientation.
CHAPTER III
SYMBOLS
Article 10
(Logo)
MIMSA is symbolized by the following logos, having the right to change colours and the right to
include/exclude the meaning of the acronym:
TITLE II
CARD HOLDERS
Article 11
(categories)
MIMSA is composed of ordinary, extraordinary and honorary cardholders.
CHAPTER I
ORDNIRARY CARDHOLDERS
Article 12
(Notion)
Ordinary cardholders of MIMSA are students enrolled in the Faculty of Medicine of Masaryk University in the
English program.
Article 13
(Rights)
The rights of ordinary cardholders are to:
1. elect and being elected for the board places, in the terms of this Constitution
2. have the privilege and benefits proportioned by MIMSA
3. assist every General Meetings, take part in its works and exert the right of vote
4. make proposals, motions and suggestions to the Board
5. request for an extraordinary General Meeting in the terms of this constitution
6. consult documents of MIMSA
7. receive a copy of this Constitution and MIMSA card as per article 14 sub-paragraph 5.
Article 14
(Duties)
The duties of ordinary cardholder are to:
1. fulfill the Constitution and its rules, as well as its deliberations, within the scope of MIMSA
2. Ensure for the prestige and good name of MIMSA
3. Accept the positions for the ones that were elected and exercise them freely
4. Keep up with and collaborate in the activities of MIMSA
5. Pay the membership fee of 500kc for first year students with 100kc decrease for each following study
year together with a personal I.D photo.
Article 15
(Losing the quality of ordinary cardholder)
An ordinary cardholder loses their status when:
1. he or she is no longer a student of the Faculty of Medicine at Masaryk University
2. Found practicing severely harmful acts against the interests of MIMSA or its members. In the event of
this circumstance, a General Meeting will be summoned expressly for this effect. The decision as to
loss of ordinary cardholder status will be approved by a two-thirds majority vote.
Article 16
(Readmission)
Can be readmitted in the quality of ordinary cardholder the one that:
1. Return as a faculty student
2. Being covered by the sub-paragraph 2) of the article 15, being exonerated of the accusation by the
General Meeting for absolute majority of the presents, after the Board had appreciated the process
revision at interested request.
CHAPTER II
EXTRAORDINARY CARDHOLDERS
Article 17
(Notion)
Are extraordinary cardholders of MIMSA the graduates by the Masaryk University in English medical program,
professors, teachers, functionaries, and students from other faculties within the Masaryk University, by
appointment of the board.
Article 18
(Rights)
Extraordinary cardholders have the rights foreseen in the sub-paragraph 2), 4) and 7) of the article 13º and the
right to attend general meetings of MIMSA.
Article 19
(Duties)
Extraordinary cardholders have the same duties than ordinary cardholders except the ones foreseen in the
paragraph 3), 4) and 5) of the article 14º. For these extraordinary cardholders there will be an annual fee of
150kc.
CHAPTER III
HONORARY CARDHOLDERS
Article 20
(Notion)
Are Honorary cardholders of MIMSA people that by their merits and services provided to the Faculty of
Medicine of Masaryk University or to MIMSA, being as such declared in a General Meeting for majority of two
thirds of the students present, by MIMSA proposal or fifty ordinary cardholders proposal in the plain right of its
rights.
Article 21
(Rights and Duties)
The Honorary cardholders have the same rights and are subjected to the same duties that extraordinary
cardholders except the one foreseen in sub-paragraph 5) of the article number 14.
TITLE III
STAFF
Article 22
(staff)
The staff of MIMSA is composed by:
1. The general board
2. General Meeting
3. Departmental Staff
4. Students Representative
CHAPTER I
GENERAL BOARD
Section I
Organization and function
Article 23
(Notion)
1. General Board is the executive organization of MIMSA, and is composed by a maximum of 10
members, and minimum of 6.
2. General Board should be composed of a President, Vice-President, Secretary-General, Treasurer,
Information technology, 2 heads of Education Department, 2 heads of Social Department and Public
Relations.
3. President and Vice-president are responsible for electing the remaining general board positions.
4. If an appropriate board member cannot be found to fill a board position, the president and the vicepresident
reserve the right to nominate an existing board member to the position.
5. Departmental staff is chosen by departments.
Article 24
(Board Meeting)
General Board will assemble at the description of the president.
Article 25
(Extraordinary Meeting)
General Board will assemble in extraordinary session:
1. By President’s initiative
2. When required by majority of its members
Article 26
(Quorum)
General Board only can be assembled when more than half of its members are present, and its deliberations are
taken by simple majority. President has a vote of quality meaning that accounts for two. At each meeting,
minutes shall be taken and sign by the President or Vice-president when present.
Article 27
(Responsibility)
Each General Board member is responsible, personally and solidarily with the others members, for taken
measures and acts done by the General Board without its discordance expressed in the respective minute of the
meeting. In the event that the discordant is not present, shall express its motives of his/her discordance in the
minutes of the next meeting.
Section II
Duties and Responsibilities
Article 28
(Duties and Responsibilities)
Duties and Responsibilities of the General Board:
1. Oversee the fulfillment of the constitution.
2. Proceed the scopes of MIMSA announced on the article 3
3. Fulfill MIMSA’s deliberations taken within its goal.
4. Improve academic life and govern MIMSA
5. Consider students suggestions as well as try to solve their problems or direct them to competent
authorities, whenever they are not in contradiction with MIMSA constitution.
6. Administrate MIMSA patrimony and venue.
7. Elaborate annually the budget and activities plan.
8. Choose their collaborators.
9. Attribute the quality of extraordinary member and propose to the General Meeting the admission of
honorary members.
10. Propose the sanction foreseen in paragraph 2) of Article 15.
11. Deliver to the next General Board all the documents of MIMSA as well as its inventory in the act of
swear.
12. Must be represented in each General Meeting by the President. Whenever President and Vice-President
are not able to attend, it should be chosen from the board, a member to represent the General Board.
Article 29
(Duties and Responsibilities of the President)
Duties and Responsibilities of the President:
1. The nominated leader of the association representing MIMSA inside and outside of the faculty.
2. Executive powers of delegation of board members and general staff as per association regulations and
demands.
3. Executive powers of endorsing or rebuttal of board decisions to safeguard MIMSA’s best interests.
4. Shall preside over all board meetings and MIMSA convened seminars, be responsible for securing and
signing MIMSA’s legal obligations as per arising requirements
5. Shall be present in all General Meetings representing all members of General Board.
Article 30
(Duties and Responsibilities of the Vice-President)
Duties and Responsibilities of the Vice-President:
1. Nominated deputy of the president.
2. By virtue of position is the Speaker of Executive committee.
3. Reports to the president and when necessary, the Deans collegiums of Masaryk Medical Faculty.
4. Assumes presidential powers and responsibilities in the incumbent’s absence or in the case of a vote of
no confidence on the president by the board and/or at delegation by the incumbent.
5. Maintains the role of chief of staff and is involved in the assessment of all departmental tasks and the
management of all departments, MIMSA personnel and members.
Article 31
(Duties and Responsibilities of the General-Secretary)
Duties and Responsibilities of the General-Secretary:
1. The nominated secretary of the General Board
2. By virtue of position is Secretary-General of Executive Committee.
3. Control and oversee information flow in the association.
4. Assure archive management, record keeping, and information dissemination.
5. Responsible for making an agenda for each approaching Board Meeting regarding the points of interest
that will be spoken.
6. Shall make minutes of each General Board meeting regarding important issues that were discussed.
7. Proceed to the inventory of MIMSA’s patrimony keeping it updated.
Article 32
(Duties and Responsibilities of the Treasurer)
Duties and Responsibilities of the Treasurer:
1. The nominated treasurer of the association.
2. By virtue of position is Co-Speaker of the Executive Committee.
3. Responsible for the management of all financial transactions undertaken by the association.
4. Authorize and record keeping of the financial transactions.
5. Update the General Board if the economical situation of MIMSA whenever requested.
6. Financial advisory role to the association on budgetary issues, fund raising, and every other issues
regarding MIMSA financial support.
7. Collaborate with the General-Secretary in the inventory of MIMSA’s patrimony.
Article 33
(Duties and Responsibilities of the Information technology)
Duties and Responsibilities of the Information Technology:
1. Provide extensive technological-computerized solutions according to the organization needs.
2. Being responsible for the full maintenance of the MIMSA office computer (performing periodic
backups, routine maintenance, upgrading, configuring and installing both hardware and licensed
software)
3. To serve as the Webmaster of the MIMSA internet website. He will hold the responsibility for the
logistics.
4. Provide assistance to the other departments and board members regarding posters, graphic designs,
presentations, and databases.
5. All roles will be filled based only on knowledge and experience.
6. All roles will be filled with respect to the MU Information security policy, and network permissions.
Article 34
(Duties and Responsibilities of the Education Department)
Duties and Responsibilities of the Education Department:
1. Comprised of two heads of the department, and furthermore a departmental staff.
2. Academic affairs, where this section has the role to harmonize the students of the association with the
laws of the University, keeping its members updated about their responsibilities and their rights.
3. Daily management and running of the designated department.
4. Executive powers to appoint, delegate, endorse, discipline departmental staff in consultation with the
general board.
Article 35
(Duties and Responsibilities of the Social Department)
Duties and Responsibilities of the Social Department:
1. Comprised of two heads of the department and furthermore a departmental staff.
2. Leisure, important aspect to provide to the students. It is the role of this department to organize events,
having the scope of introduce students into more an academic and familiar environment within the
purposes of MIMSA. Organize parties, dinners, trips, seminars, sports activities and everything in need
to improve student social life at Masaryk University and in Brno.
3. To be responsible for ensuring the welfare services for students including the organization of a
Freshers’ Week incorporating orientation and social events.
4. Daily management and running of the designated department.
5. Executive powers to appoint, delegate, endorse, discipline departmental staff in consultation with the
general board.
Article 36
(Duties and Responsibilities of Public Relations)
Duties and Responsibilities of Public Relations:
1. Comprised of the head of the department and furthermore a departmental staff.
2. To represent the MIMSA board in all matters affecting their interests.
3. To afford a recognized means of communication between the students representative and the MIMSA
board.
4. To be in close contact with all Students Representatives of all years.
5. Ensure that all students are updated every time there is an activity, General Meeting, seminar, party or
other thing organized by MIMSA towards students’ interest.
6. Refresh all students’ information about any update relating academic life.
7. Daily management and running of the designated department.
8. Executive powers to appoint, delegate, endorse, discipline departmental staff in consultation with the
general board.
Article37
(Exoneration request)
Exoneration request of any member of the General Board is directed to the President that it will submit to the
appreciation of the General Board. The exoneration of the majority of General Board members requires an
intercalary election that will complete the posterior mandate.
Article 38
(President Resignation)
In case of President’s resignation, the General Board shall secure his/her functions untill the swearing in of the
new General Board. The President Resignation should be communicated in Extraordinary General Meeting.
CHAPTER II
GENERAL MEETING
Article 39
(Notion)
The General Meeting, referred as the GM, is the deliberative maximum organ of MIMSA and is composed of all
International Medical Students of Masaryk University.
Article 40
(Ordinary Meeting)
General Meeting assembles ordinarily twice per year, once per semester. In the first semester it will be held
between the 30th
and 45th
day after the enrollment, and in the second semester between the 45th
and 30th
day
before the end of lessons.
From the agenda it will be mandatorily present the following points:
1. Presentation, discussion and a ballot of the present year Budget and the Activities’ Plan.
2. Appreciation of the other acts of General Board.
3. Schedule for President and Vice President elections, knowing that between the first General Meeting
and the date of elections will not be more than 45days.
Article 41
(Extraordinary meeting)
General Meeting assembles extraordinarily with a previous fixed agenda when required by:
1. The General Board
2. An assembly of at least fifty International Medical Students of Masaryk University, of which half
should mandatorily be present under penalty of cancelation.
Article 42
(Summon)
1. General Meeting, ordinary or extraordinarily, is summon by the Speaker of the Executive Committee
by means of notifications posted in visible places of the Faculty, with the least of eight days, being
present the day, hour, location, and agenda of the meeting.
2. If the Speaker does not summon the General Meeting whenever is necessary, is possible for a group of
fifty International Medical Students of Masaryk University make its Summon.
3. The summoning of Extraordinary Meetings, between the reception of the request and the date of the
meeting shall not be more than two weeks.
Article 43
(Urgency process)
In case of recognized urgency the Speaker of the Executive Committee will summon the General Meeting
within forty eight hours, immediately fixating notifications in visible places of the faculty where shall be
indicated the day, hour, place, and the agenda of the meeting.
Article 44
(Quorum)
General Meeting will assemble with the present of half of International Medical Students of Masaryk University.
Whenever there is not the sufficient number present, General Meeting will assemble half an hour later with a
minimum group of thirty students. General Meeting can only deliberate with a minimum number of twenty
students in the moment of the ballot.
Article 45
(Change of Constitution)
General Meeting to the Change of Constitution should be summon expressly to that scope, and its deliberations
should be taken for the majority of three quarters of the present students.
Article 46
(Objectives)
Objectives of the General Meeting:
1. Deliberate about all the subjects that within the scope and goals of MIMSA, would be presented,
particular the sub-paragraphs of the article 15, sub-paragraph 2) of the article 16, and articles 20, 24, 45,
37, 54, 73.
2. Find the solution of positive or negative conflicts of MIMSA’s General Board competences.
3. Integrate all the cases of harmony with the law.
Article 47
(Principle “one student, one vote”)
Each student has the right to one vote and no student can be represented by another student in the General
Meetings.
Article 48
(Deliberations)
General Meetings’ deliberations are taken for simple majority of the present students’ votes, without prejudice of
the special dispositions foreseen in this constitution.
Article 49
(Statute)
The function of the General Meeting will obey to a statute approved by itself.
Article 50
(General Meeting Steering Body)
The Steering Body of General Meeting is composed by the Executive Committee: a Speaker, a Co-Speaker and a
General-Secretary.
Article 51
(Duties and Responsibilities of the Speaker)
Duties and Responsibilities of the Speaker:
1. Summon ordinary and extraordinary General Meetings with harmony of this constitution.
2. Declare the session open, head the agenda, orientate the debates according the agenda and the
regimental positions, and declare the subject discussed whenever it deems sufficiently clarified.
3. Order to read by the Executive Committee General-Secretary the minute of the previous General
Meeting.
4. Give the floor to the President.
5. Sign all documents on behalf of the General Meeting, and the minutes of the meetings.
6. Redirect to the agenda whenever a speaker change a subject, having the ability to withdraw his/her
speech when he/she is in contradiction with the constitution’s dispositions and invite him to abandon
the room when the excess justifies such procedure.
7. Order to proceed to the necessaries ballots and proclaim its results.
8. Declare the meeting over.
Article 52
(Duties and Responsibilities of the Co-Speaker)
Duties and Responsibilities of the Co-Speaker:
1. To help the Speaker in his/her functions.
2. Replace the Speaker when he/she is missing, and impediments or by his/her delegation or still when
he/she is replacing the President of the General Board in the General Meeting.
3. Sign the minutes of the General Meetings
Article 53
(Duties and Responsibilities of the General-Secretary)
Duties and Responsibilities of the General-Secretary:
1. Make and sign the minutes.
2. Save the books having information of the General Meetings, letters and other papers which relate the
General Meeting.
Article 54
(Absence of Executive Committee’s members)
In the simultaneous absence of two or more members of the Executive Committee, shall be elected a new
Executive Committee within the General Board or Departmental Staff, that will work till the end of the General
Meeting.
CHAPTER III
DEPARTMENTAL STAFF
Article 55
(Duties and Responsibilities of Departmental Staff)
Duties and Responsibilities of the Departmental Staff
1. Social department, Information Technology, Education Department, Public Relations and Treasurer
have the right to have a departmental staff composed of International Medical Students of Masaryk
University.
2. The function to help, cooperate, and collaborate with MIMSA through its own department.
3. Work together with other departmental staff within the scope deliberated for its department, such as
organizing events, help in orientation week, and other activities.
4. Respect the image of MIMSA and respect all the students of the faculty.
5. Are their rights to attend the meeting of General Board every time it is proposed by the General Board.
6. When attending General Board meetings, they do not have the right to vote.
CHAPTER IV
STUDENTS REPRESENTATIVE
Article 56
(Duties and Responsibilities of Students representative)
Duties and Responsibilities of the Students Representative
1. To represent the students in all matters affecting their interests.
2. To afford a recognized means of communication between the students and the Public Relations,
bringing up the problems taken from the students.
3. Ensure that all students issues are heard by the Public Relations.
4. They are elected from all students of its year within two months of the date of the enrollment.
5. Respect the image of MIMSA and respect all the students of the faculty.
6. Are their rights to attend the meeting of General Board every time it is proposed by the General Board.
7. When attending General Board meetings, they do not have the right to vote.
TITLE IV
ELECTIONS
CHAPTER I
VOTER REGISTRATION
Article 57
(Organization)
The voting registration is organized by the Election Committee in electoral register of which will be present the
name of all international medical students of Masaryk University.
Article 58
(Publicity)
The census rolls shall be fixed in a safe and pre-defined place during the seven days preceding the election for
the students interested in its examinations.
Article 59
(Complaint)
Each student may submit a complaint to the Election Committee, until three days before of the elections, of the
enrollment or omission of any name in the census rolls.
CHAPTER II
APPLICATIONS
Article 60
(General rule)
The applications for the General Board of MIMSA are presented to the Election Committee by the candidates
themselves organized in lists until eight days before the elections, having in each list the name of its candidates
as well as the corresponding position.
Article 61
(Election Committee)
Election Committee is composed by the Executive Committee, consisting of students representative not involved
in elections and an overseer from the board. Election Committee dissolves with the swearing in of the new
President and Vice-President.
Article 62
(Duties and Responsibilities of the Election Committee)
Duties and Responsibilities of the Election Committee:
1. Judge the eligibility or ineligibility of the candidates.
2. Equally affect to each one of the lists the same venues destined to the campaign.
3. Verify the electoral process eligibility and its conformity within the constitution.
4. Design the members of voting tables.
Article 63
(Appeal of the ineligibility decision)
The deliberation of the Electoral Committee that considers ineligible any candidate admits appeal to the General
Meeting which will be summoned in a process of urgency. The deadline to appeal is twenty four hours.
Article 64
(Candidates Requirements)
Candidates must not be in risk of being expelled by the faculty during the elected term.
Article 65
(Requirements of the candidates’ teams)
Each candidate team should be composed of President and Vice-President.
Article 66
(Incompatibilities)
No member can be present as a candidate in more than one list. No candidate can hold different positions within
the General Board simultaneously, except in the circumstance stated in article 23.
CHAPTER III
ELECTORAL PROCESS
Article 67
(Suffrage)
The positions of the President and Vice-President of MIMSA are elected annually by universal suffrage.
Article 68
(Voting Period and Campaign)
Polls will be open continuously open from 10a.m untill 7p.m. right after the end of the election campaign,
Election campaign will last three weeks.
Article 69
(Voting)
The ballot will be delivered to the voter by one of the members of Election Committee. The Voter will deliver
the ballot folded four times to one of the members of Election Committee that will introduce in the poll, while
other member will discharge the name from the census roll.
Article 70
(Tabulation of votes)
Upon completion of the election, members of Election Committee will proceed publicly with the counting of
votes, verifying if they match to the number of discharges of the census rolls. Calculated the results, the Election
Committee will proclaim winners the list that were more voted and each present member of the Election
Committee will sign the minute of the Tabulation of Votes Meeting.
Article 71
(Appeal)
The candidates’ team may submit complaint, within reason, to the Election Committee, of the electoral act
validity. Election Committee judging reasonable such complain, will summon urgently a General Meeting
destined to appreciate and decide the Impugnation request.
Article 72
(Swearing in)
The Election Committee will induct the elected members, in the deadline of fifteen to thirty days after the
elections in GM, recoding the Swearing and signed by the elected members. The ceased General Board only can
exert acts of management till the swearing of the newly elected General Board, and will deliver every documents
of MIMSA as well as its respective inventory to the elected General Board. Of this act it will be made minutes
having the signature of the elected General Board’s President and the ceased General Board’s President.
TITLE V
FINAL DISPOSITIONS
Article 73
(Dissolution)
The dissolution of MIMSA only will be valid if voted by three quarters of the students assembled in General
Meeting expressly summon to this purpose.
Article 74
(Belongings destiny)
In case of MIMSA dissolution, its belongings shall be attributed to the Faculty of Medicine of Masaryk
University.
Approved in General Meeting of MIMSA in 19th
of April, 2010.
Brno, Faculty of Medicine, Masaryk University twentieth of April 2010
Conforms to the original