TEMPLATE 1 – GAP ANALYSIS - PROCESS
Case number: 2019CZ471956
Name Organisation under review: Masaryk University – Faculty of Medicine
Organisation’s contact details: Kamenice 753/5, 625 00 Brno, Czech Republic
Petra Voráčová, voracova@med.muni.cz, +420 778 458 052
Tomáš Kašpárek, tkasparek@med.muni.cz, +420 532233706
SUBMISSION DATE: DECEMBER 13, 2019
DATE ENDORSEMENT CHARTER AND CODE:
PROCESS
The HRS4R process must engage all management departments directly or indirectly responsible for
researchers’ HR-issues. 1
These will typically include the Vice-Rector for Research, the Head of Personnel,
and other administrative staff members. In addition, the HRS4R strategy must consult its stakeholders and
involve a representative community of researchers ranging from R1 to R42
, as well as appoint a Committee
overseeing the process and a Working Group responsible for implementing the process.
Please provide the name, the position and the management line/ department of the persons who are
directly or indirectly engaged in the HRS4R process in your organisation:.
Name Position Management line/ Department
prof. MUDr. Martin
Repko, Ph.D.
SC Chair
Dean Faculty of Medicine
Head of department (R4)
Department of Orthopedic
Surgery, institution shared with
the Faculty Hospital Brno
prof. MUDr. Tomáš
Kašpárek, Ph.D.
SC member
WG HR Award Chair
Vice-Dean for Research, PhD.
Studies and Institutional
Development
Faculty of Medicine
Head of department (R4)
Department of Psychiatry,
institution shared with the
Faculty Hospital Brno
prof. MUDr. Kateřina
Kaňková, Ph.D.
SC member
Vice-Dean for Studies in General
Medicine (Yrs 1 - 3) and
Admission Procedure
Faculty of Medicine
Head of department (R4)
Department of Pathophysiology,
institution shared with the
Faculty Hospital Brno
prof. MUDr. Jaroslav
Štěrba, Ph.D.
SC member
Vice-Dean for Professional
Education and External Affairs
Faculty of Medicine
Head of department (R4)
Oncology, institution shared with
the Faculty Hospital Brno
Director University Hospital Brno
prof. MUDr. Lydie
Izakovičová Hollá, Ph.D.
SC member
Vice-Dean for Studies in Dentistry Faculty of Medicine
Head of department (R4)
Department of Stomatology,
institution shared with the
Faculty Hospital Brno
prof. MUDr. Zdeněk Kala,
CSc.
SC member
Vice-Dean for Qualifications
Development and Academic
Affairs
Faculty of Medicine
Head of department (R4)
Department of Surgery,
institution shared with the
Faculty Hospital Brno
prof. MUDr. Petr Štourač,
Ph.D.
SC member
Vice-Dean for Development and
Studies in General Medicine (Yrs
4 - 6)
Faculty of Medicine
Head of department (R4)
Department of Paediatric
Anaesthesiology and Intensive
Care Medicine, institution shared
with the Faculty Hospital Brno
Director
Simulation Centre (Center for
Clinical Competence
Development)
prof. PhDr. Andrea
Pokorná, Ph.D.
SC member
WG HR Award member
Vice-Dean for Healthcare Study
Programmes and Information
Technology
Faculty of Medicine
Head of department (R4)
Department of Nursing and
Midwifery, institution shared
with the Faculty Hospital Brno
doc. MUDr. Lubomír
Křivan, Ph.D.
SC member
Vice-Dean for International
Affairs and International Students
Faculty of Medicine
Associate professor (R3)
Department of Internal
Cardiology Medicine, institution
shared with the Faculty Hospital
Brno
Mgr. Jana Fialová, Ph.D.
SC member
Vice-Dean for Student Affairs Faculty of Medicine
Assistant professor (R2)
Department of Public Health,
institution shared with the
Faculty Hospital Brno
Ing. Michal Sellner
SC member
WG HR Award member
Faculty Bursar Faculty of Medicine
Head of department
Administration Office, Faculty of
Medicine
prof. MUDr. Miroslav
Souček, CSc.
SC member
Vice-chair Academic Senate FM Faculty of Medicine
Head of department (R4)
II. Department of Internal
Medicine, institution shared with
St. Anne’s Faculty Hospital
Mgr. Natália Antalová
SC member
Students’ Chamber member of
the Academic Senate
Faculty of Medicine
PhD student (R1)
Hygiene, Preventive Medicine
and Epidemiology, Faculty of
Medicine
Ing. Jitka Blažková
SC member
Division head
Office for Development and
Project Support, Faculty of
Medicine
Project director Simulation Centre
Mgr. Ondřej Dostál, Ph.D.
SC member Head of department
Office for Strategy and Public
Relations, Faculty of Medicine
doc. MUDr. Břetislav
Lipový, PhD., MBA
WG HR Award member
Department vice-head (R3)
Department of Burns and Plastic
Surgery, institution shared with
the Faculty Hospital Brno
doc. PharmDr. Jana Rudá,
Ph.D.
WG HR Award member
Associate professor (R3)
Department of Pharmacology,
Faculty of Medicine
doc. RNDr. Sabina
Ševčíková, Ph.D.
WG HR Award member
Associate professor (R3)
Department of Pathophysiology,
Faculty of Medicine
doc. RNDr. Petra Bořilová
Linhartová, Ph.D., MBA
WG HR Award member
WG HR Award managers
MUNI member
Associate professor (R3)
Department of Pathophysiology,
Faculty of Medicine
Associate professor (R3)
Department of Stomatology Institution
shared with St. Anne’s
Faculty Hospital
MUDr. Tomáš Andrašina,
Ph.D.
WG HR Award member
Assistant professor (R2)
Department of Radiology and
Nuclear Medicine – Institution
shared with the Faculty Hospital
Brno
Mgr. Lukáš Čajánek, PhD.
WG HR Award member
Assistant professor (R2)
Department of Histology and
Embryology, Faculty of Medicine
Mgr. Jan Křivánek, Ph.D.
WG HR Award member
Assistant professor (R2)
Department of Histology and
Embryology, Faculty of Medicine
Assistant professor (R2)
Department of Stomatology Institution
shared with St. Anne’s
Faculty Hospital
MUDr. Tomáš Rohan
WG HR Award member
PhD Student (R1)
Imaging Methods and Medical
Physics, Faculty of Medicine
Part-time cooperation
Department of Radiology and
Nuclear Medicine - Institution
shared with the Faculty Hospital
Brno
MUDr. Jan Kocanda
WG HR Award member
Assistant professor
Department of Orthopedic
Surgery - Institution shared with
the Faculty Hospital Brno
PhD Student (R1)
Surgery and Reproductive
Medicine, Faculty of Medicine
Ing. Ivana Janáčková
Head of department
Personnel Office, Faculty of
Medicine
WG HR Award member
Mgr. Bc. Michal Koščík,
Ph.D.
SC member
WG HR Award member
Legal analysis team
Head of Department Legal Office, Faculty of Medicine
Head of Department
Department of Public Health,
Faculty of Medicine
Mgr. Gabriela
Tomaštíková
WG HR Award member
WG HR Award managers
MUNI member
HR specialist
Personnel Office/Office for
Quality, Faculty of Medicine
Mgr. Petra Voráčová,
MBA
WG HR Award Manager
WG HR Award managers
MUNI member
HR Award Manager
Personnel Office/Office for
Quality, Faculty of Medicine
Your organisation must consult its stakeholders and involve a representative community of researchers
ranging from R1 to R43
, as well as appoint a Committee overseeing the process and a Working Group
responsible for the implementation of the HRS4R process.
The term ‘HumanResources’ is used in the largest possible sense, to include all researchers (Frascati definition: Proposed Standard
Practice for Surveys on Research and Experimental Development, Frascati Manual, OECD, 2002) disregarding the profile, career
‚level ‘, type of contract etc. etc.
For a description of R1-R4, see
https://euraxess.ec.europa.eu/europe/career-development/training-researchers/research-profiles-descriptors
Provide information on how the above groups were involved in the GAP-analysis:
*Stakeholder
group
*Consultation format Outcomes
All academic
and Research
Online questionnaire
Newsletters
Faculty newsletters in March 2020 informed employees
about the importance of participating in the questionnaire
survey and the purpose of collecting this data and led to a
employees of
FM MU
R&D forum
Faculty HR Award
website
website with all information and news in the HR Award
process at the faculty.
Participation and discussion in the R&D forum (meeting for
innovations in science and research at the FM MU), which
was newly implemented by WG HR Award for the
presentation and discussion of current topics esp.
connected with HRS4R and is accessible to all employees.
Faculty HR Award website with information about the
process, contacts to HR Award team and news.
Heads of the
Departments
63 Meetings Familiarisation with the HRS4R strategy, support for the
dissemination of awareness in the entrusted department,
discussion of the current state and the needs of the
workplace for the creation of Gap analysis.
Discussion on the results of the Questionnaire survey.
Focus groups
R1 - R4
43 Meetings on
workplaces
Active contribution to the development of the GAP analysis
based on close discussions with R1-R4 researchers in their
departments. Identification of gaps in working, teaching and
research conditions.
Working group
HR Award FM
MU (WG HRA
FM MU)
Regular weekly
meetings and
consultations
(6/2019 - 10/2020)
Working group was compiled that all stakeholder groups are
represented in terms of seniority (R1-R4), type of workplace
(theoretical workplaces, clinics and support staff) and
concerning gender balance.
Members of the Working Group, including representatives
of all levels of seniority of the faculty and the HR
department, were nominated and actively contributed to
the development of the GAP analysis and all activities which
belongs to the HR Award process.
In cooperation with the working group, the questions set out
in the online questionnaire concerning the individual
principles and needs of the faculty as a basis for a GAP
analysis.
Creation and implementation of changes have been
resolved on an ongoing basis during the preparation of HR
Award process:
• language support for publishing activities,
• support for the development of pedagogical
competences,
• a formalisation of the Research Group institute,
• R&D forum
• creation of the PhD Handbook,
• PhD Day
• establishment of the Children’s Group.
Legal analysis
team
Meetings The current legal status, identification of necessary
documents, directives and laws, a description of the
performance of the legislative framework of the principles
and identify the steps required to comply with HRS4R
strategies.
Steering
committee FM
MU
Guarantee and
management of the
HRS4Rprocess
Transfer of
information
Regular meetings in
six weeks basis
Support to the HRS4R process. Members of SC are
continuously informed about the obtained data, discuss
partial outputs from focus groups and approve the content
of the GAP analysis and participate in the creation of the
content of the action plan.
In the spring of 2020, beyond the regular schedule, three
extraordinary SC meetings were held to discuss the content
of the action plan.
R&D online
group
On-line discussion
and information
platform
Internal SharePoint group for active employees as a
community for involvement, sharing news and discussion.
R&D forum Meeting New communication platform open to all employees
designed to engage in the discussion of R&D current needs
and long-term direction of the Faculty.
Academic
Senate
Meeting Discussion of the GAP analysis results and AP proposals,
support for the involvement of the FM MU in the HR
Excellence in Research Award process.
Working group
HR Award
managers
MUNI
Regular meetings
Educational
workshops
Cooperation on
intersecting themes
Methodological, educational and information support from
Rector’s Office MU for HR Award managers of each faculty
involved in the process. They share experiences and
cooperate on solving problem areas. Linking with the
university strategy and setting the uniformity of necessary
steps at the university level.
Regular meetings take place every 1-2 months until
04/2019. Rector’s Office and WG HR Award managers
MUNI regularly shares importantdocuments and actualities
that happen at the university level and are important for HR
Award activities. If necessary, individual meetings and
consultations took place.
Rector’s Office organises regular personal and online
educational workshops with experts who help HR managers
obtain information about best practices, such as EC
evaluators, Community for Change, HR managers of Czech
HR Award holders and other important communities. So
far, 10 of these workshops have taken place, which FM MU
participated.
2-5 academic members of WG FM MU regularly
participated in educational workshops and then transferred
information to WG FM MU meetings.
Rector’s Office also shared invitations to events organised
by various institutions and communities, which focused on
beneficial topics. HR managers participated independently
and subsequently transferred information with each other
at WG HR Award managers MUNI.
Vice-rector for
personnel and
academic
affairs MU
discussion
platform
Regular meetings
Cooperation on
intersecting themes
A platform for discussion and cooperation of MU faculties
in the field of personnel policy. Deans of faculties and vicedeans
for personnel and academic affairs, MU Personnel
Management Office Director, are invited to regular
meetings every 2 months. The aim is to deepen awareness
and cooperation on intersecting HR themes and the
alignment of organisational policies with the HRS4R. At the
meetings in 2020, the integration of goals and activities of
HRS4R of individual faculties in the organisation’s research
strategy and into the content of the emerging MU Strategic
Plan 2021-28 was discussed. HRS4R is recognised as the
overarching MU HR policy.
On behalf of FM MU, 3 people regularly attend these
meetings; Vice-Dean for Research, PhD. Studies and
Institutional Development and Head of HR Award WG, Vice-
Dean for Qualifications Development and Academic Affairs
and HR Award Manager.
Please describe how was appointed the Committee overseeing the process:
Free text 200 words maximum
In September 2018, the university management decided to get involved in HRS4R effort. Faculties are
involved individually with central university support. FM MU SC copies the composition of the extended
faculty management; it corresponds to the representation of stakeholders. The FM MU Dean sent the
Endorsement letter in December 2019.
The task of the SC at FM MU is to supervise the processes, discuss the outputs, agree on key documents,
actively support the process and the implementation of activities. HR Award activities have generous
support at the university and faculty level.
SC was continuously informed by the HR Award manager on regular meetings once every six weeks from
5/2019. In spring 2020, three extraordinary SC meetings were also held to discuss the content of the
Action Plan.
The final GAP and AP documents were submitted to the SC and the Academic Senate in 9/2020.
Members of both faculty bodies had a month to comment, with the possibility of individual
consultations. Documents were approved at Management meeting/SC on October 19 2020. At the
October meeting, the AS announced that it took note of the documents and expressed its support. SC
separately approved the Implementation Plan on November 30 2020.
Please describe how was appointed the Working Group responsible for the implementation of the HRS4R
process:
Free text 200 words maximum
In May 2019 was established the basic composition of Working Group HR Award FM MU (WG).
Members of faculty management, Head of Personnel Office and HR Award manager were nominated
and was agreed on the form of cooperation and the roles of individual WG members.
Vice-Dean for Research, PhD Studies and Institutional Development FM MU was entrusted with the
presidency and composition of WG in cooperation with HR Award Manager. SC members nominated
employees to the WG, to cover the entire spectrum of FM MU stakeholders. The nominees were
approached and invited to cooperate.
Role of the WG was to prepare and implement steps of creating a GAP analysis and a follow-up Action
Plan, regularly submit its outputs to the SC and cooperate with individual groups at the faculty. Its task
is to identify current practice and needs continuously and to cooperate on working materials.
The WG held meetings every week, and meetings took place according to the prepared program.
Shared online library was created for teamwork, storage of documents and meetings contents. At the
moment, topics from the Action Plan have been divided among the WG members. They will create and
lead their implementation WG focused on selected topics.