´
Annex No. 4 - Directive on Onboarding process of the Faculty of Science MU
Handbook for Employees
Faculty of Science MU
Source: O. Staša, H. Brunnerová
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Content
1. About the Faculty of Science .................................................................................. 3
1.1. Mission and values ........................................................................................... 3
1.2. Organizational structure.................................................................................... 4
1.3. Faculty premises and contacts ........................................................................... 4
1.4. What´s happening at the Faculty ....................................................................... 5
1.5. Unified visual style ........................................................................................... 5
1.6. Basic faculty regulations and standards .............................................................. 6
1.7. Financial control............................................................................................... 6
1.8. Intellectual Property......................................................................................... 6
2. Personnel issues and employee care...................................................................... 8
2.1. HR Excellence in Research................................................................................. 8
2.2. New employees ............................................................................................... 8
2.3. Support for international employees................................................................... 8
2.4. Wage, pay slip, income certificate ...................................................................... 9
2.5. Concurrence of employment within the EU/EEA, tax residence............................... 9
2.6. Reporting changes in personal data.................................................................. 10
2.7. Record – Keeping of working hours and absence................................................ 10
2.8. Leave submissions ......................................................................................... 10
2.9. Employee ID card .......................................................................................... 10
2.10. Medical examinations ..................................................................................... 11
2.11. Education and development ............................................................................ 11
3. Benefits and advantages for employees............................................................... 12
3.1. Basic benefits ................................................................................................ 12
3.2. Other benefits for employees........................................................................... 13
4. Operational matters ............................................................................................. 15
4.1. Primary and secondary password, information systems....................................... 15
4.2. Internet access in MU buildings........................................................................ 15
4.3. IT tools for communication and collaboration..................................................... 16
4.4. Landline (flap) and mobile phone ..................................................................... 16
4.5. Business trips - travel authorization forms ........................................................ 17
4.6. Occupational health and safety and fire safety (OHS and FS)............................... 17
4.1. How to prevent damage.................................................................................. 18
5. Resume ................................................................................................................ 19
Attachment: Organizational structure and University bodies ............................................ 20
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Welcome to the Faculty of Science, Masaryk University
This guide is intended for employees of the Faculty of Science, Masaryk University (SCI MUNI),
especially for those who are newcomers. We believe that the handbook will facilitate your
orientation in the new environment and provide you useful information about functioning of the
Faculty, employee care or practical faculty operational matters.
To make the guide as interactive as possible for you, the texts include links to relevant pages or
documents where you can find additional information.
The handbook was created in connection with the University brochure for new employees, which
provides additional interesting information about the university structure, bodies or events at the
University. If you are interested, we recommend you look at it as well. You can also find the basic
organizational structure of the Masaryk University in the appendix.
The Handbook for Employees is continuously updated, should you have ideas for additions or
questions for clarification, do not hesitate to contact the Faculty HR Department.
We wish you a lot of success and we look forward to our cooperation!
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1. About the Faculty of Science
The Faculty of Science of MU is one of the four oldest faculties of the Masaryk University with
almost 100 years of teaching tradition. We are a research-oriented faculty, offering higher
education closely connected with basic and applied research and secondary school
teaching of sciences: mathematics, physics, chemistry, biology and earth sciences. We are the
most productive scientific unit of Masaryk University and a proud holder of the HR Excellence in
Research Award by the European Commission. You can find more information about research
activities on the faculty website, you can also have a look at the stories of our successful
colleagues.
At present, we have over 3,500 students in all study programs and more than 1,300
employees.
Masaryk University, bearing the name of the first Czechoslovak president Tomáš Garrigue
Masaryk, was founded in Brno on 28 January 1919. You can read more about the history of MU
here. The present Masaryk University has ten faculties with more than 200 departments,
institutes and clinics, operating in a wide range of sciences and humanities. It is the most
sought-after university in the country, the largest university in Moravia and the second biggest
employer in the South Moravian Region. The university has an impact on cultural and social life
in Brno. It is a founder of Mendel Museum, University Cinema Scala and actively participates in
projects supporting the development of the region. The university offers Bachelor’s, Master’s and
doctoral degree programmes in the full-time and combined form; lifelong learning programmes
have been gaining on popularity. Senior citizens have the opportunity to study at the University
of the Third Age, children can try the Masaryk jUniversity.
1.1. Mission and values
„Scientia est Potentia“ – there is a power in knowledge.
The mission of the Faculty, as stated in the Statute of SCI MU provides higher education in
biological, physical, chemical, mathematical, geological and geographic sciences and teaching of
these sciences. Through its own scientific, research and other creative activities, it maintains,
cultivates, deepens and extends the state of the art in these sciences, including their
didactics and use in other sciences.
The emblem of the faculty is a double helix in the shape of the letter
Y, symbolizing the idea of DNA replication.
The development of the university in the short and medium term is
governed by a specifically defined strategic plan, which is expressed in
documents - Strategic plan of Masaryk University, and therefore the
Faculty of Science. You can get acquainted with their content here.
As a part of Masaryk University, we are committed to its values, which
form the basis of its internal culture and are widely shared by the university's academic
community. These values are:
Freedom respected and defended as the governing principle of the inner
workings of the university in terms of the academic freedom of
teaching and research, freedoms such as a students’ right to design
their own curricula freedom as the principle of institutional autonomy
exercised by the university towards the state, and – last but not least
– freedom as a social imperative.
Respect for rules ensuring equal opportunities and transparency regarding the
functioning of the institution, as manifested e.g. by internal
administrative and economic settings, study-related regulations and
the war on plagiarism.
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Responsibility comprising the university’s public role, as exemplified by its function
with respect to the creation of public opinion and active participation
in public debate as well as its significance as knowledge and technology
transfer mediator and public service provider and its position as a
university which welcomes both disadvantaged students and members
of various minorities. In terms of an inwardly-oriented approach,
individual responsibility for the choice and structuring of one’s own
curriculum forms the basis for the functioning of an open and
autonomous study environment.
1.2. Organizational structure
Organizational structure of the Faculty of Science is defined by Statute and Organizational rules
of the Faculty. These documents also set out the scope and powers of individual workplaces or
functions. The Faculty includes 13 departments, 2 other departments and the Dean's
Office. The organizational chart according to the currently valid Organizational Rules of the
Faculty is shown below. The structure of a specific workplace can be further modified by its
organizational rules, which are available on the document server of the Faculty of Science, MU.
The self-governing academic faculty bodies are the Academic Senate, the Dean, the Scientific
Board, and the Disciplinary Committee.
The management and internal administration of the Faculty is provided by the Dean of the
Faculty.
The Dean's Board and the Extended Dean's Board are advisory bodies to the Dean. The
Vice-Deans represent the Dean in designated areas of competence.
In principle, the faculty is always represented externally by the Dean or a person authorized by
him/her. The Dean is therefore the only person authorized to conclude contracts on behalf of the
Masaryk University.
Tip: More information, including an overview of current representatives, can be found on the
faculty website https://www.sci.muni.cz/en/about-us/organisational-structure.
1.3. Faculty premises and contacts
The seat of the Faculty is Kotlářská 267/2, 611 37 Brno. The billing/invoice data and
operation of the Mailroom are listed on the faculty website in the section Where to find us.
The individual workplaces are located in several premises: in addition to the complex at
Kotlářská, these are premises in the University Campus Bohunice (UCB, Kamenice 5) and in
Tvrdého 12 building, where the Institute of Physics of The Earth is located.
Behavior at the premises of the Faculty of Science is regulated by the operation rules of the
Faculty of Science MU (for the areal in Kotlářská), or by the operating rules of the UCB.
Tip: You can find an interactive map of the Faculty with individual buildings and rooms of the
Faculty of Science MU here. Further map applications, building details, geographic information
systems and data can be found on the signpost Geoportal (application Kompas).
Entrance to the common areas of the Faculty requiring access using an employee card (e. g. the
bike shed at Kotlářská) or access to the building B17 at UCB (Dean's office) are set for all
employees of the Faculty. You can check your granted authorization at
https://is.muni.cz/auth/skupiny/.
Opening hours and parking in the area at Kotlářská:
• Operating hours are from 5 am to 9 pm on working days. However, you must have a
supervisor's permission to work from 5:00 to 6:00.
• Outside operating hours, employees are required to register at the gatehouse. Academic
employees may enter the premises without a special permission, non-academic employees
only with the consent of the Head of the department eventually consent of the Faculty Bursar
(in case of the Dean’s Office employees).
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• Parking of vehicles in the Kotlářská premises is possible only with the permanent permission
of the Faculty Bursar. Short-term entry is possible with the permission of the Faculty Bursar.
• Employees are obliged to park bicycles only in designated places, i. e. in the bike shed, or in
stands.
Opening hours and parking in the area at the University Campus Bohunice:
• Operating hours are from 5 am to 22 pm on working days. However, you must have a
supervisor's permission to work from 5:00 to 6:00.
• Outside operating hours, employees are required to register through the „Reporting presence
at the workplace“ application. Employees who do not have access to a computer, are obliged
to report their stay in UCB outside working hours to the PCO on the 4450 phone extension.
Entry of persons into a specific pavilion outside the opening hours is permitted by the pavilion
manager.
• Parking in the UCB premises is allowed only to authorized persons, the parking permit is
provided by the Faculty Bursar.
You can easily find the basic contacts of the employees of the Faculty or Masaryk University,
via:
• Faculty website (only employees of the Faculty)
• Information system of MU – Section People
• INET – People and units (you can also look at the possible presence, resp. planned absence
of employees (display according to the attendance system for 10 days in advance)
• MUNI Employee Portal
1.4. What´s happening at the Faculty
The Faculty informs about current events, such as invitations to events, information about
research or teaching activities and successes, mainly online via the Faculty website in the Current
News or Event Calendar sections. Information about Faculty events is provided in both Czech and
English. A faculty newsletter is also prepared for employees, the archive is available here. You
can also look at the faculty's Facebook or Instagram.
Important operational information is sent to employees by an email from the address of the
Management of the Faculty of Science MU (zamprif@sci.muni.cz) or the Faculty of Science MU
(sci@newsletter.muni.cz).
Tip: You can find out information about events at MU through:
• https://www.muni.cz/en - news and press releases on the main MU portal,
• https://portal.muni.cz/ - portal for employees,
• https://www.em.muni.cz/en - The printed version is published once a month (10 issues a
year) and is available on stands at the RMU reception and the faculties,
• https://it.muni.cz/en/services/yammer - an internal communication network for easy sharing
and sending information among MU employees,
• MU Employee Newsletter, which is sent regularly to employees via university email.
You can also subscribe to the news if you are interested in, for example, information in the field
of technology transfer or current news from the MU Research and Development Office in the field
of project calls. You can also set up the sending of information statements about events from the
MU IS via https://is.muni.cz/auth/udalosti/index?lang=en;setlang=en.
1.5. Unified visual style
Visual identity is one of the most important communication tools of every institution and company.
Its aim is to strengthen the external and internal identification and presentation and to present
the main characteristics and position of the company. The principles of use of MU signs are
regulated by MU Directive No. 2/2015 – Principles of using MU signs. It is forbidden to modify,
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alter or parody MU signs in any way (applies also to internal use). There is no need to approve
the use of the logo for standard university presentations, internal working materials and study
purposes.
Logotypes of the Faculty of Science, templates of documents and other information can be
found at https://sablony.muni.cz/fakulty/prirodovedecka-fakulta.
Tip: If you have questions about the correct use of the above, you can contact colleagues from
the faculty External Relation, Communication and Marketing office.
1.6. Basic faculty regulations and standards
At work, all employees follow the regulations that apply to their work. In addition to legal
regulations, these are also the regulations of the employer. At the Masaryk University, these are
directives, measures and instructions issued either at the level of the Rector (valid for the entire
MU) or at the level of the Dean (valid for the Faculty of Science). There is a formal difference
between a directive, a measure and an instruction, but from the employee's point of view, the
form is not significant. This is a binding regulation that every employee is obliged to respect.
All faculty and university internal regulations and standards are published at the Document
Server in the MU Information System (IS MU). Documents can also be searched by entering a
keyword or directive number.
You can view the standards of the Faculty of Science or other documents at
https://is.muni.cz/auth/do/sci/?lang=en;setlang=en. These documents usually specify
procedures set by university regulations. The documents are stored using a document
management system rules and all relevant documents are also available in English.
Overview of essential faculty documents:
• Statute of SCI MU
• Organizational and Operation Rules of SCI MU
• Code of Ethics SCI MU
• Directives of SCI MU
1.7. Financial control
Each purchase and expenditure must be approved as part of the financial control process. The
scope of authorizations and responsibilities of MU employees when disposing of public funds,
specification of approval mechanisms in preliminary inspection and responsibility for public
expenditure are governed by the MU Directive No. 3/2013 – Financial Control at Masaryk
University and within the Faculty of Science directives Financial control of SCI MU.
1.8. Intellectual Property
Intellectual property refers to copyrighted works, inventions and other intangible results of human
creativity, research and intellectual activity (e.g. know-how). Intellectual property at the
university refers to the results of scientific, research, pedagogical and other activities created in
the process of fulfilment of working tasks and study assignments.
Within the Faculty of Science, some areas of dedication of R&D results are regulated by the
directive On recordkeeping, affiliation and dedication of results of scientific and research activities
at the Faculty of Science MU. The field of research ethics is also governed by Code of Ethics of
SCI MU.
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Tip: The Technology Transfer Office has prepared a brief brochure that answers questions such
as what is intellectual property, who is entitled to dispose of it or where to refer on this topic at
MU.
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2. Personnel issues and employee care
2.1. HR Excellence in Research
In 2017, the Faculty of Science MU, in the spirit of supporting science and research as one of its
priorities, has endorsed principles set in The European Charter for Researchers and The Code of
Conduct for Recruitment of Researchers, with the aim to obtain the HR Award certificate (HR
Excellence in Research logo) which is awarded by the European Commission to Research
institutions that implement The Human Resources Strategy for Researchers (HRS4R).
The Faculty was awarded the HR Excellence in Research certificate in 2018, and is committed to
continue in creating friendly working environment and conditions, providing career
development, and establishing transparent recruitment procedures for researchers.
Tip: Check out the website of HR Award.
2.2. New employees
To facilitate the process of joining the faculty and adapting to a new role and work environment,
we have prepared this Faculty handbook as well as the New employee checklist, which will guide
you through the most important operational and administrative steps.
You will receive a welcome email from the HR department on the first working day with an
overview of the most useful links to the basic university email of employees (UIN@mail.muni.cz).
You can easily check your university mail in the MU IS (section My Mail IS). Notifications from all
information systems or group emails are sent to this basic university email address
(UIN@mail.muni.cz). To ensure that you do not miss important information, IT staff will set up
email forwarding from your university email account to O365 on the first day after you join.
During the adaptation process, you will be familiarized with the internal regulations and other
faculty and university regulations. On the first day, you will find in your university email (My
Mail IS section) a notification to familiarize yourself with the regulations, along with a link to the
application where you will read the documents and confirm your familiarity with them.
The following mandatory initial training sessions are also an integral part of your adaptation:
• General Health and Safety Training (E-learning IS MU)
• Laws and Regulations (E-learning IS MU)
Employees taking up a position of supervisors will additionally undergo the following training:
• General health and Safety Training for Supervisors (E-learning IS MU)
• Legal Duties of Superior Employees (E-learning IS MU for supervisors)
Tip: All information and documents important for new employees can be found in one place in
the MUNI Portal, including contacts to the Dean's Office HR staff. Have a look at the faculty
career webpage as well.
2.3. Support for international employees
There is an university Welcome Office (Centre for International Cooperation MU), which
provides advice and assistance to international employees entering employment for more than 3
months in various aspects of relocation or administrative matters and obligations associated with
their stay in the Czech Republic.
Contacts and international employee guide are available at https://www.muni.cz/en/about-
us/careers/international-employees.
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2.4. Wage, pay slip, income certificate
Remuneration of employees is carried out in accordance with the directive Wages of employees
of the Faculty of Science, which implements and specifies the Internal wage regulations of
Masaryk University.
Wages are usually determined by a separate wage statement, which employees receive together
with the employment contract. In case the wage is adjusted, a new wage statement is prepared
by the faculty HR department, and the employee signs the acceptance of the wage statement.
Your wage is payable after the performance of work and no later than in the calendar month
following the month in which the wage entitlement or one of its components originated. The wage
is paid by the bank transfer to the account specified by you on the employment commencement.
Wage payout dates are set for each year by a schedule in INET – HR management.
Tip: By application in INET, you can set up an email notification for a new electronic pay slip.
Furthermore, in the Wage management section of INET you can also have a look at overviews of
your income or the history of your wage statements.
Tip: If you need to issue an Income certificate, please contact the relevant Payroll Specialist
of the SCI MU with the necessary form - contacts, including the division of agendas according to
workplaces, are listed here (bottom of the page).
2.5. Concurrence of employment within the EU/EEA, tax residence
Based on the performance of work within the employment relationship in the Czech Republic,
social and health insurance in the Czech Republic is paid from your wage.
If you are also employed at other employer within the other member state of the EU, the
EEA or Switzerland during your employment in the Czech Republic, you are obliged to apply for
the A1 form (“Confirmation on competent jurisdiction in matters of legislation relating social
security”).
The A1 form determines to which state shall be paid, in case of the concurrent employment, the
social and health insurance contributions for your employment in the Czech Republic. You apply
for the issuance of A at the relevant social security institution, usually in your home country.
This is a relatively complicated issue, so it is important to consult any queries in time and
report any changes to the relevant Payroll Specialist of the SCI MU.
Tip: Tax residency is determined by individual national regulations, in the Czech Republic it is
defined by the Act No. 586/1992 Coll., On income taxes. In case that the national legislation of
more than one state considers a person to be a tax resident, his jurisdiction shall be determined
by an international double taxation treaty. The information on tax residency is the basis for the
tax office and is essential for determining the tax obligations of an individual. In the state where
you are a tax resident, you tax all your (worldwide) income. In a state where you are a
non-resident taxpayer, you only tax your income in that state. In practice, this means that in a
country where you are a non-tax resident, your employer will issue a wage tax statement for the
relevant tax period after you terminate your employment. You will then include this confirmation
in the tax return that you submit in the country of your tax residence. A certificate of tax domicile
can be issued to you upon request by the tax office in the country where you are a tax resident.
In the Czech Republic, personal income tax accounts for 15% of monthly wage. You can claim a
tax rebate by signing the wage tax statement ("pink paper"). In the Czech Republic, you can sign
this declaration with only one employer. Therefore, if you are employed by only one employer in
the Czech Republic, it is advantageous for you to sign the declaration.
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2.6. Reporting changes in personal data
Your employment–related documents are registered in the employee's personal file. You can
check basic personnel information online in the INET application.
If your personal data change during employment, it is necessary to inform immediately the
Faculty HR Department, using the Change Report form, because the changes affect the payroll.
You are fully responsible for any omissions or failure to notify the relevant changes.
2.7. Record – Keeping of working hours and absence
The schedule and procedure for the record - keeping of working hours of employees at the SCI
MU is regulated by the directive on Organisation on Record – Keeping of Working hours at the
Faculty of Science MU. You will find basic information about:
• the working regimes applied
• rules for the organization of working time of academic employees
• registration procedure (INET application or other method)
• obstacles at work
• rules for working from home (home office)
We recommend you to familiarize yourself with the directive, depending on your job position,
the schedule of working hours or the procedure may differ.
You will be informed about the rules and procedures for the record - keeping of working hours at
your workplace by your supervisor and the attendance responsible person at your workplace. The
attendance responsible person also enters the absence data into the system.
Tip: The application is used for electronic registration of working hours in INET. You will also
see the assigned operating mode here. The employee enters the beginning and the end of work,
a break for food and rest, or other records. The attendance record is approved every month, the
employee confirms the correctness no later than the 1st working day of the following
month.
2.8. Leave submissions
Leave requests are primarily submitted electronically via the INET application - leave
submissions, where you will also see your remaining entitlement and the current drawdown
overview.
The leave request may be submitted no later than the day before the date of
commencement of leave specified in the application. The submitted application is automatically
sent for approval to your line supervisor employee (approver), you will receive information about
the approval/rejection by e-mail.
For exceptional cases, it is also possible to use the paper form for the leave submission (available
at the workplace), the documents are then entered into the system by the attendance responsible
person of the workplace.
2.9. Employee ID card
MU employees receive an employee ID card. The card is used when entering buildings,
classrooms, libraries, and other university premises, to identify a person in relation to the catering
system, or, for example, to apply a discount at the Scala cinema. Academic employees are issued
an ITIC card.
We recommend to apply for this card at any time, if you have not already done so when you
joined or you do not hold a valid ISIC or ITIC card.
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An official university photo is required for the employee card. It is provided by ICS
according to the valid schedule (it is not necessary, if you already have a photo in the IS MU and
you want to use it for the card, please notify the HR Generalist).
Your dedicated HR Generalist will then apply for the card for you, so please inform him/her about
getting your picture taken.
The first issue of the card is free of charge. If the card is lost or damaged, you must request a
new card and pay the full price. If the information on the card changes, you must also apply for
a new card, but in this case the issue is free of charge. You can submit the application through
the HR Department of the SCI MU.
2.10. Medical examinations
According to Act No. 373/2011 Coll., On specific health services, employees must undergo an
initial occupational medical examination, and subsequently, according to a specified period or
according to the situation, a periodic, extraordinary or exit examination. The Faculty HR
department will send you to these examinations and will issue a relevant request for an
examination:
• if you perform work included in the first category of work, without risk to health, you can
have an examination with your registering doctor.
• in other cases, you must visit the university contract provider of occupational health services
– MUDr. Kateřina Kolářová.
The costs associated with the examination, including the costs of an extract from the medical
documentation, will be reimbursed at your workplace upon presentation of a medical report and
proof of payment, which is issued to the MU address.
Information for an examination with MUDr. Kateřina Kolářová (contractual provider)
• It is necessary to book the examination online in advance via the IS application, where
you will also find the information you need on opening hours and news.
• Doctor’s Office: On campus - Kamenice 753/5, 625 00 Brno, building B22, room 303 and
room 302 (Bohunice University Campus), 2 minutes walk from the Bohunice Hospital stop.
2.11. Education and development
The area of education and development is governed by the Directive No. 2/2023 Education and
Development of Employees at the Faculty of Science of MU. The Directive regulates the
rules for staff training: methods of identifying training needs, types of training, responsibility for
the implementation of individual types of training and their financing, as well as the framework
offer for individual types of positions at the Faculty. Employee participation in training is always
subject to the approval of the direct supervisor.
The new Faculty section of the Employee Portal - Education and Development, is the place
where you will find current opportunities for training and development both at the Faculty and
across the University. Current training opportunities are also communicated via email by the
Development Specialist.
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3. Benefits and advantages for employees
Masaryk University provides a number of benefits to employees. Some are defined by the MU
Collective Agreement, others represent various benefits for MU employees. You can find an upto-date
overview on the MUNI portal for employees, below are practical instructions for using the
benefits.
3.1. Basic benefits
Description How to apply
Leave
For non-academic staff 6 weeks in a
calendar year.
By law, it is 8 weeks for academics.
The plan for taking leave for the entire
calendar year is processed in the INET no
later than April 30 of the relevant
calendar year.
You will be asked to fill in your leave plan
by email, the plan can be specified on an
ongoing basis by taking a leave according
to current needs during the year.
For more information on taking a leave,
see also section 2.8.
Catering employee
program
All employees who meet the conditions of
entitlement stipulated by the Collective
Agreement will automatically receive a
meal allowance in the amount of CZK
55 for each day of the month worked
(with the exception of business trips).
The meal allowance is paid
retrospectively for the time worked in
order to avoid unauthorized drawing of
the allowance (ie in April for the month of
March).
Entitlement to a meal allowances
arises for employees who meet following
conditions:
• work for at least 4 hours a day
• the scope of the agreed
employment is at least half of the
set weekly working time (i.e. 20
hours per week).
For employees in multi-shift operations,
the condition of hours worked is aliquoted.
The condition of the agreed minimum
working time does not apply in the case of
employees who are employees and at the
same time recipients of a retirement
pension (see the Collective Agreement).
Employees who work in 11-hour shifts and
longer will receive two meal allowances,
with the part of the second contribution
exceeding the legally set limit being
subject to levies and taxation on the part
of the employee.
Catering is provided for MU employees by SKM MU canteens - the nearest UCB
canteen / Kotlářská buffet
To eat in the canteens, you will need an
active employee card to top up your
credit (the boarder spends his predeposit).
Lunches are discounted for MU
employees.
Lunches in the canteens are usually
served from 11:00 to 14:00.
Current menus and the possibility of
ordering for the following days (always no
later than 14:15) can be found in the
Webkredit or Mobilkredit application.
If you have not ordered, there is a weekly
menu or minutes, or the option to buy
additional snacks.
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Contribution to a
supplementary
pension savings or
to a
nursery/children´s
group
The employee can choose between the
employer's contribution to the
pension scheme / supplementary
pension savings and the nursary /
children´s group allowance (you
cannot receive both contributions at the
same time).
The contribution is provided by MU to
employees in an employment relationship
and is set at 2% of the wage tariff
stated in the employee's wage
assessment.
The provision of a contribution to
supplementary pension insurance is
regulated by MU Directive No. 7/2013.
The provision of the nursery / children´s
group allowance is regulated by
the Methodological sheet of the Personnel
Management Department of the MU
Rector's Office.
You are entitled to the allowance from the
1st day of the month in which the
conditions were met - you can apply
from the 1st month of employment.
The condition for the provision is the
conclusion of a supplementary
pension insurance contract or a
supplementary pension savings contract
with an employer's contribution (in the
Czech Republic) and proof of its copy to
the relevant payroll accountant of the
Faculty of Science, MU.
The nursery / children´s group
allowance is provided to the employee,
not to the child/children. Each employee is
therefore entitled to one allowance. An
allowance may be given to two employees
for one child.
Immunization of
employees
Vaccination (usually against influenza or
tick-borne encephalitis) is paid from the
social fund of the Faculty and offered
seasonally to employees.
The invitation and more detailed
information in the case that this benefit is
provided, are sent to employees by mass
email, responsible is the HR Department of
the Faculty of Science, MU.
3.2. Other benefits for employees
Description How to apply
Vodafone
employee tariff
MU employees can use the Vodafone
employee program and negotiate a tariff
for up to 5 sim cards under advantageous
conditions. details of the price offer can be
found here.
Prices are valid for 2 years, even if the
employee terminates the employment
earlier.
Orders can be processed via the Vodafone
web portal by entering the UCO and filling out
personnel data. The list of MU employees to
register with Vodafone is always provided by
RMU at the beginning of the month. If the
employee is not yet registered, he can obtain
a prepaid card from Vodafone, which will be
converted to an employee tariff after
registration.
SIM cards can also be used by the employee's
family members. For enquiries about
employee tariffs for family members, please
contact Vodafone Support on 800 777 791
(weekdays 8 am – 5 pm only).
Multisport card
The employee pays 890 CZK / month for
the card. With the MultiSport card, the
employee has free access (in some
facilities at an additional cost) to selected
sports and relaxation facilities.
It is also possible to order an adult
companion card for each Multisport card
(CZK 1600 CZK / month) and up to three
children's cards up to the age of 15 (500
CZK / month).The complete list of
organizations where you can apply for the
card can be found here.
A multisport card can be purchased by any
employee employed at MU (regardless of the
amount of time worked) and must be ordered
by the HR Department by the 11th day of
the month.
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Discounted
language
courses
The language school at the Faculty of Arts
offers discounted language courses for
employees.
MU employees can take advantage of a
15% discount on English courses at the
P.A.R.K. Language School.
More information on the course offer is
published at the MU Shopping Center.
Please present this voucher upon registration.
FSpS
commercial
exercises for
employees
For those interested in regular sports, the
Faculty of Sports Studies offers regular
commercial exercises.
The offer of courses is available here.
Libraries
The MU library system consists of faculty
libraries, central specialized libraries, as
well as partial and branch libraries located
in more than 40 locations in the city of
Brno and one workplace in Telč.
MU employees can use the libraries free of
charge (an employee card is required for
registration, see section 3.8).
Psychological
counselling for
employees
All employees with at least 0.5 working
hours or more can benefit from up to 3
free consultations with a psychologist.
You can book a consultation using the online
form.
Detailed information on employee counselling
can be found on MUNI Employee Portal.
Stays abroad
Employees have the opportunity to gain
knowledge or specific know-how from
experience and examples of good practice
available at foreign institutions. The
selection procedure takes place according
to the requirements of individual
programs.
More information on training opportunities
abroad, dates and requirements can be found
on the website of the Centre for International
Cooperation.
Software
licenses
The university offers various programs for
study or work use. Some can also be
installed on your personnel computer,
others are functional on MU computers
only.
Overview of licenses and more details at
https://it.muni.cz/en/services/software.
Menu tip: MS Office Pro Plus (see also section
4.3 for details)
Children's
groups for
MUNI parents
SCI MUNI employees can place their
children in three children's groups.
Further information can be found under the
links for each Children's Group below.
Elánek Komenského
Elánek Campus
KinderGarten Campus
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4. Operational matters
4.1. Primary and secondary password, information systems
UIN and primary
password
Secondary password
Each MU employee is assigned a UIN (university identification
number, UČO). The UIN is generated by the HR Department and
shall be given to you together with the password (primary
password) on the day of employment commencement.
Secondary password should differ from primary password. It is used
e.g. for access to Wi-Fi, Open VPN, login to PC, login to a computer
in the University Computer Centre (e.g. for training sessions).
You may change both the passwords in the IS.
MU uses several information systems to manage important agendas. To log in, you will mainly
use the UIN and the primary password within the unified login system.
INFORMATION SYSTEM MU (IS MU) MU ECONOMIC AND ADMINISTRATION
SYSTEM (INET)
• http://is.muni.cz/
• Here you can find, for example, an office,
a document server with document
templates, a file depository for handing
over documents, work safety training, a
message board, regulations agreement,
etc.
• https://inet.muni.cz/
• Here you will find, for example, information
on your attendance, submitting leave
requests, payslips, travel orders, etc.
Both of these information systems are easily accessible from the MUNI Portal for employees,
which serves as a gateway to all university systems, IS, Inet, but also Office 365 with a range
of applications such as outlook, sharepoint, forms. The MUNI Portal also offers access to internal
faculty information, documents and guides for various situations related to life and work at the
Faculty and the University, including quick directions to individual departments of the Dean's
Office.
In the MUNI Portal for Employees at the link here you can find videos with recordings from
training sessions that can help you work with IS MU, Inet and Office 365.
Tip: If you need an IT advice, try to check the website https://it.muni.cz/en. You can also
contact the faculty ICT department or the person responsible for the ICT agenda at your
workplace.
Tip: Remember your passwords, don't share or write them to anyone (no one will ever ask you
to) and if they do, it's an attack trying to get your password.
4.2. Internet access in MU buildings
Most MU premises are covered by the university Wi-Fi networks enabling Internet connection on
laptops, tablets and mobile phones.
For Internet connection you can use the EDUROAM network (username is UIN@eduroam.muni.cz
and password is your secondary password) or MUNI network (user name is UIN and password is
your secondary password). The service is free for all employees and students of MU.
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If you need to be connected to the university network, even if you are outside MU, you can log in
remotely using a VPN (Virtual Private Network). As a result, you can access, for example, MU
electronic information sources, whether you are in the Czech Republic or abroad. More information
is available here.
4.3. IT tools for communication and collaboration
External services offer communication and collaboration tools, such as mail, calendar, or
document sharing space, available through Office 365. An account in the Office 365 service is
automatically created for you in the form of UIN@muni.cz, the ICT department can add an e-mail
address in the form of surname@workplace.muni.cz.
OneDrive for personal and Office 365 for group documents is available for file synchronization,
and you can also use file synchronization via IS G Suite or ownCloud. Through the MU IS you can
use external G Suite or ownCloud services. After turning on the G Suite service, an account will
be created for you under the same name as you use in the IS (UIN@mail.muni.cz). External
services are available free of charge and their use is voluntary.
Tip: If you use the Office 365 service (you log in with your UIN and primary password at
o365.muni.cz), you have the option of installing the desktop version of the MS Office 365 Pro Plus
office suite on up to five free work / private devices.
MS Office is always available in the latest version and is reactivated every 30 days. It is therefore
necessary to connect the device to the Internet in this interval, otherwise the functionality will be
limited. After leaving MU, MS Office will be deactivated and will be available only in the mode with
limited functionality. Instructions for obtaining applications for private devices and conditions of
use can be found in the IT catalog.
4.4. Landline (flap) and mobile phone
As part of the preparation for the hiring of a new employee, a landline/flap, or a business mobile
phone, is provided for you by the workplace in cooperation with the Technical and Operational
Office.
Landline (flap)
Telephone numbers within MU have the following form: 549 49 xxxx. More information on
selected landline functions, redirection options, etc. can be found here.
You will be informed about the establishment of the flap by an authorized employee of the
Technical and Operational Office of the SCI MU, who will prepare a landline/flap on the basis of
the application of the responsible person (you do not ask for the damper as an employee, but it
is provided within the preparation of the start of work by the authorized person of the workplace
according to the needs of the workplace).
You can easily find the flaps of certain employees of MU at the faculty or university webpages.
You can find more information on landline functions here.
Tip: You can see your assigned telephone numbers in INET.
Business mobile phone
In accordance with the needs of the workplace, the employee can also be provided with a business
mobile number. The application is again processed by the responsible person of the workplace,
based on the instructions and approval of the supervisor. You can find detail information about
mobile phones at website IT MU.
Until 2021, Vodafone is currently the MU mobile service provider.
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Tip: In addition to their own service tariff, employees can also take advantage of special employee
offers for family members.
4.5. Business trips - travel authorization forms
When going for a business trip, it is necessary to create a travel authorization form, which is
approved by a direct supervisor, who sends you on a business trip, and subsequently there is
conducted also a financial control of costs before the trip. It is possible to issue a travel
authorization form:
• electronically in INET – application Travel authorization forms
• eventually by filling out a paper form
When entering travel authorization form in Inet, it is appropriate to enter it at least two working
days before the trip so that the whole approval process runs properly and the travel order does
not lapse.
In case the expenses of the trip are to be settled from purpose-bound funds (e.g. granted toward
a research project), it is important to find out before the trip, what can be paid from the project
(pocket money, accommodation limit, ticket over 500km, etc.).
Be careful when buying travel documents before the trip - they must be purchased only
after approval by the financial control.
The conditions of travel expense reimbursement are governed by Directive No. 13/2017 – Travel
allowances.
Any questions will be answered by the secretaries of the department and employees of the Finance
Office of the SCI MU, who take care of travel allowances within their agenda.
After realization of the business trip, it is necessary to settle it within 10 working days
from its end and submit the travel authorization form to the Finance office of the MUNI SCI, unless
agreed differently. Handover means both electronic sending in the Inet system and submission
of the travel authorization form physically together with travel documents via the department's
secretaries.
Tip: In case of any ambiguity, the travel authorization form can be saved continuously in the Inet
and you can contact a responsible employee of the Finance Office of the SCI MU.
Tip: During a business trip in abroad, the MU employee has health insurance within the framework
of Masaryk University policy. If the employee has the travel authorization form approved, he/she
can print out the Health Insurance Card with details of the policy and emergency telephone
number https://inet.muni.cz/app/cestaky/prehled.
4.6. Occupational health and safety and fire safety (OHS and FS)
The directive Occupational Health and Safety at SCI MU summarizes this topic, please go through
it. OHS and FS are also regulated by two directives of MU: Organization of occupational health
and safety at MU and Organization of fire safety at MU.
Tip: Each new employee gets training in the fields of occupational health and safety and fire
safety on the commencement of employment in the form of e-learning, to which you will receive
an email invitation. Furthermore, new employees are trained directly at the workplace by the
supervisor or a Fire and Safety Protection Prevention Officer, or, depending on the needs of the
workplace, they undergo further professional training focusing on health and safety.
Subsequent training of employees is carried out within the set deadlines according to the risks
and threats to health, valid legal regulations and according to the instructions of the supervisor.
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Tip: You can check the status and validity of completed e-trainings in the IS MU.
Injuries
In the event of an injury, you must promptly notify you supervisor. First aid is provided by MUDr.
Věra Přibylová (tel. No. 545 216 962), for serious injuries please call an ambulance (Tel. No. 155,
from landline call 0155).
Fire
Everyone who detects fire is obliged to take steps to rescue endangered persons and if possible
extinguish the fire or adopt measures to stop the fire from spreading. Halls are equipped with
portable fire extinguishers and wall-mounted hydrants.
4.1. How to prevent damage
All employees are obliged to prevent damage to the employer's property and to avert this damage,
if it is obvious that the damage of serious importance clearly exceeds what needs to be done to
avoid it. Whether the damage is imminent, occurs or has already occurred, the employee is
obliged to immediately inform his supervisor about this fact.
In accordance with the law, the employee is also liable to the employer for the damage he causes
to him. If this damage is caused by negligence, the amount of compensation paid by the employee
is limited to four and a half times his average earnings. The employee is obliged to compensate
the damage caused intentionally or under the influence of alcohol and addictive substances in full.
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5. Resume
If there is something you did not find in the Handbook, or you would need to know more about
the issue, feel free to ask your supervisor, colleagues or our HR Department.
Data source: Faculty archive
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Attachment: Organizational structure and University bodies
Masaryk University is structured into constituent parts, which are its faculties, university
institutes, other units ensuring educational, scientific, research, development and other activities
or provision of information services; purpose-built facilities for cultural and sports activities, for
accommodation and catering or for supporting MU operations; and the Rector’s Office. The
organizational structure is available here.
Faculties
Faculty of Law | web
Faculty of Medicine | web
Faculty of Science | web
Faculty of Arts | web
Faculty of Education | web
Faculty of Economics and Administration | web
Faculty of Informatics | web
Faculty of Social Studies | web
Faculty of Sports Studies | web
Faculty of Pharmacy
Other units
Masaryk University Archive
Language Centre | web
Centre for International Cooperation | web
Support Centre for Students with Special
Needs | web
Technology Transfer Office | web
Mendel Museum | web
Centre for Education, Research and Innovation in
Information and Communication
Technologies | web
Central Management Structure of the CEITEC
Project | web
University Centre in Telč | web
Career Centre | web
Competence Development Centre |web
Rector’s Office
Rector’s Office
University institutes
Institute of Computer Science | web
Central European Institute of Technology| | web
Purpose-built facilities
Accommodation and Catering Services | web
Masaryk University Press
Management of the University Campus
Bohunice| | web
The Rector is the statutory body of the university, information about MU management is
available here. The faculty is represented by the Dean, the university department or university
facility is headed by the Director. Financial affairs and internal administration are managed by
the University Bursar at the university level and by the Faculty Bursar at the faculty level.
Autonomous and other bodies of MU are listed below, an overview of the current
composition of all bodies can be found here:
Academic bodies
• Academic Senate
• Rector
• Scientific Board
Other bodies
Boards and committees
• Publishing Board
• Ethics Board
• Research Ethics Committee
• Committee for Research Infrastructure
Development
• Finance Committee
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• Board of Trustees
• Bursar
Consultative bodies
• Rector’s Board
• Senior Management
• Accommodation Board
• Arts and Culture Board
• Equal Opportunity Panel
• Editorial Board of the University
Magazine MUNI.CZ
• Information Technologies Board
• Technologies Transfer Board
• Students Grants Board
• Canteens Board
• Board of Studies of the University
Centre in Telč
• Development Board
• Board of Studies of the University of
the Third Age