Masaryk University
Faculty of Economics and Administration,
Department of Business Administration
Ing.J.Skorkovský,CSc.
E:\Fotky JAR JUNE 2013\2013-06-16 13.49.25.jpg E:\Fotky JAR JUNE 2013\2013-06-16 14.26.11.jpg

*Wholesale-paper-warehouse management-ERP



*100 000 Tones per Year
*Carbonless papers
*Cast coated papers and Board
*Coated papers
*House brands
*Office papers
*5000 locations in HQ and 40 000 M2  warehousing space
*50000 customers
*90 vehicles
*FEC trading  (Forward Exchange Contracts)
*Hundreds of employees
*Heterogeneous IT system with every day synchronization of data in HQ and subsidiaries
*High volume-low margin type of business
*
Products

*One database only (MS SQL)
*Modern IT technology ensuring :
*Fast access to data providing on-line information any time
*Easy upgrades
*Mobile technologies (BAR code readers,..)
*Quick response to business partner requirements
*Multidimensional analytic tool->reporting to support decision making process
*Efficient warehousing  (inbound and outbound oprations)
*On-line reporting (warehouse status, accounting, cost control,…..)

5
Management
Marketing
Accounting
Customers
Banks
Replenishment planning - Vendors
Sales Representatives
Customer
Orders
Production
Island
Accounting
Island
Marketing
& Sales
Islands
Quality
Management
Island
Island of
Deliveries
   Inventory -warehousing
Quality Management

Management
Marketing

Accounting
Customers
Credit limits, rebates, consignment stock
Shareholders
Planning

Internal Sales
(paper shop)
Customer
support
One Company
Database
One Solution        One Database       All Microsoft

Sales Representatives
Purchase-Vendors

FEC, transport,..
Reporting
Warehouse
(pickers and pullers

Communications limits (band width, stable connection…)



*Receipt bins (area where lorries are unloaded)
*Put-away to bins (racks) based on zones definition
*Capacities of the bins (racks) – (weight, size)
*Cross docking (from inbound are directly to outbound area)
*Transfer between location (HQ and subsidiaries)
*Picking slips (from rack to shipment area)
*Shipments area (bins, cages)
*Transport planning
*Credit limits and overdue payment check
*Invoices, Credit memos,….
*Claim management
*
*




Whse Layout



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EqWDE


*Budget <->Quote and contract
*Planning of resources and task control
*Planning tools – see following slides
*Reporting
*Change management
*Project Risks
*Consignment stock
* CPM,PERT,CCPM – will be mentioned later
*










Customer 1
Customer 1
Wholesaler












Wholesaler
Partial invoice after 1 month
(one palette)
Partial invoice after 2 months
(one palette)
Final invoice  after 3 months
Requests
Transfer
Remaining
stock

= palette

Opened from Purchase order (MS Dynamics NAV 2013)
Problem of SA economy : volatile exchange rate (ZAR)=Rand->US Dollar/EUR
In last fews months the local currceny Exchange rate went 25 % down

*Materials
*Key users
*Trainig plans
*Examination
*Change management
*
*

*Data transfer (current sysetm->new system)
*Setup of the system (will be shown in seminars)
*Tests (data validity)
*Evaluation
*Change management
* Sharp start Step by step in subsidiaries and HQ
*Namibia, Durban, Cape Town, Johannesburg
*Closing project
*

* Capacities  of the teams unbalanced
* Underestimation
* Language barriers (especially understanding)
* Budget  excess (reasons will be explained)
* Quantity of locations
* Low margin
*….…
*

*Data transfer
*Setup of the system
*Role Tailored Clients- profiles, Approvals
*Tests
*Evaluation
*Change management
*Sharp start (Namibia and SA- 3 different locations)
*Closing project
*Next stages
*