Introduction to MS Dynamics NAV Sales example and impacts (Inventory, Customer Ledger Entries and General Ledger) Ing.J.Skorkovský,CSc. MASARYK UNIVERSITY BRNO, Czech Republic Faculty of economics and business administration Department of corporate economy Customer Card Click List of customers See next slide List of Customers See balance (calculated field ) and explain ! See business history and explain ! Use Edit icon in order to open chosen customer card ! To open one Chosen Customer Card Customer Card See following tabs : • General - basic fields (Country(Region, Salesperson, Balance,.Credit limit,...) • Communication – basic fields (e-mail,…) • Invoicing - basic fields (Posting groups- will part of accounting section of this cours • Payments – basic fields (Payment terms- enter new one by use of formula date) • Receiving – basic fields (Location) • Foreign trade – basic fields (Currency code and Language) Customer Ledger Entries Customer card Customer Ledger Entries Working date, Payment condition and red marked Customer Ledger Entries Customer card Go to Tab Payments Business parameters Customer Ledger Entries invoice entry) (filtered to only one red marked Customer card By use of Navigate tool you can see document (invoice) See next slide Invoice in question One day after due date Item list (use search window) Item Card See basic fields (Inventory, Quantity on Sales and Purchase orders,…) Item Card Product posting group will be explained later (impact to accounting) Item Card Item Ledger Entries By removing filter value see other entry types (purchases, transfers sales,…) ! Sales Order creation Customer Ctrl-N Insert required quantity !!! 3 Item Sales Order Sales Order creation List of already existing Sales Orders Sales Order (SO) – new one Double click on icon New Empty form of SO structure ->Enter and The new document number is created automatically Sales Order (SO) – new (To enter data use F4 or mouse) Fields with default data are marked by orange Enter chosen Customer and confirm by key ENTER ! Enter type of the Sales Order line (by F4 or mouse) = Item ! Enter chosen item (Berlin chair 1936-S) and confirm by key ENTER ! Enter quantity 10 and Stock location= BLUE !!!! * See next slide Sales Order (SO) You will get probably a warning message ! Will be explained ! To continue push button YES Sales Order (SO) Print (Preview) Post SO by use of key F9 (or icon) See Customer Ledger Entries : • • • • Search window Customer Filter to Customer 30000 Icon Ledger Entries –Option Entries or Ctrl-F7 Customer Ledger Entries See next slide Item Ledger Entries Inventory decreased by 10 !! Item Ledger Entries See Item Ledger Entries : • • • • Search window (See previous slide) Item Filter to Item 1936-S Find icon Entries ->Option=Entries See next slide Item Ledger Entries CtrlF7 Inventory decreased by 10 !! General Ledger (home study) • What is it ? A general ledger contains all the accounts for recording transactions relating to a company's assets, liabilities, owners' equities, revenues, and expenses. In modern accounting software or ERP, the general ledger works as a central repository for accounting data transferred from all sub-ledgers or modules like account payable, account receivable, cash management, fixed assets, purchasing and projects. The general ledger is the backbone of any accounting system which holds financial and non-financial data for an organization. The collection of all accounts is known as the general ledger General Ledger (home study) Impacts in General Ledger Go to last line of G/L register Go to icon General Ledger Impacts in General Ledger Sales Retail Domestic 6110 Sales VAT 25% 5610 Customer Domestic 2310 1439,00 Debit 17,99 71,95 1708,81 1798,75 17,99 359,75 1 708,81 Credit 1439 359,75 1798,75 Discount granted 6910 71,95 Use of Navigate tool • Go to Icon Customer Ledger Entries (from the same working space (General Ledger) Use of Navigate tool Result of Navigation Sales example and impacts (Inventory, Customer Ledger Entries and General Ledge) End of the section