Introduction to MS Dynamics NAV   (Item Charges)
Ing.J.Skorkovský,CSc.
MASARYK UNIVERSITY BRNO, Czech Republic
Faculty of economics and business administration
Department of corporate economy

Item Charges
•It enables to post and apply additional costs of various types to :
–stored away items
–items which were already sold
–Item, which were used as a components (part of BOM) of produced products
•
Manage item charges. Include the value of additional cost
components such as freight or insurance into the unit cost or unit
price of an item.
TEXT from Microsoft  material

Inventory setup (Nastavení zásob)
Automatické účtování nákladů  :  zatržení v tomto poli znamená, že program bude používat funkci
Automatického účtování spotřeby.
Používáte-li tuto funkci ve chvíli, kdy účtujete zboží na účet zboží, bude program automaticky
účtovat na skladový účet, na účet adjustace a na účet spotřeby zboží (NNPZ) ve finančním deníku.
I v případě použití této funkce však bude třeba pravidelně spouštět dávkové úlohy Adjustace
nákl.-položky zboží (nebo použít funkci Automatická adjustace nákladů) – což zde je nastaveno na
Vždy  -  a Účtování nákladů na zboží. Používáte-li pouze funkci Automatické účtování nákladů,
nebude v případech, kdy neznáte cenu zboží v okamžiku jeho prodeje, váš skladový účet přesný. Jedná
se například o případ, kdy prodáváte ještě před nákupem.

Inventory setup (Nastavení zásob)
Automatic Cost Posting : Specifies that the Automatic Cost Posting function is used.
If you use this function when posting items to an item account, the program will automatically post
to the inventory account, adjustment account and COGS account in the general ledger.
If you use this function, however, it is still necessary to run the Adjust Cost - Item Entries (or
use Automatic Cost Adjustment) – we do have it - and Post Inventory Cost to G/L batch jobs
periodically. If you only use Automatic Cost Posting, your inventory account will not be accurate
in cases where you do not know the cost of items at the time of sale. For example, if you sometimes
sell before buying.

Automatic Cost Posting
 (Automatické účtování nákladů -další informace k pochopení adjustace)
Purchase  of an item (Purchase cost = 3000 )
The cost adjustment forwards any cost changes from inbound entries, such as those for purchases or
production output, to the related outbound entries, such as sales or transfers

 Item Card used in this model
•Find  in demo-database Item card with no one
•      entry !!
•Found card must have ZERO in all calculated field such as :
–Inventory
–Quantity on Purchase Order
–Quantity on Sales Order
–Quantity on component lines
•You have to erase exiting costs and unit price on Tab Invoicing

Item Card used in this model
NEXT Step will be  Purchase Order creation->10 Pcs of
above specified item. Purchase price of one item will be 10,0  !!

Purchase Order line
Purchase Order creation
And NEXT step is  Purchase Order Posting by use of F9 !!!
See next slide

General Ledger Entries
Setup of adjustment account : a possibility having  only one
adjustment account  (131350  or 131500)

Value entries (will be explained)
After manual adjustment and posted cost to G/L


Inventory  value (for Item 80204)



Item and Value Ledger Entries after PO was posted



Value Entry explanantion
•This window shows all amounts relating to an item
•Every time you post an order, invoice or credit memo as invoiced, revalue an item or do anything
else that means a change in value for items in your inventory, the program creates one or more
value entries. •Changes in quantity on inventory are stored as quantity postings in the Item Ledger
Entry table. •When the inventory is reconciled with the general ledger, G/L entries are created on
the basis of Value entries. The amount to be posted to general ledger is calculated from the value
entry as:
•
•       Cost Amount (Actual)- Cost Posted to G/L.
•
•

Item card after Purchase Order  was posted



Charge Items parameters (CZ data in database were used)



Purchase Order lines – (transport costs, Vendor 1000)
Item Charge Assignment


Item Charge Assignment



Item Charge Assignment



Item  Card after PO for transport  was posted
(Item Card-Tab  Invoicing)


Inventory Valuation



Item Ledger Entries and Value Entries
Item Ledger Entry
Value Entry

G/L Entries



End of the section
(Item charges)