Simple scenario (Payment–General Journal) ERP Microsoft Dynamics NAV  2016

Created by                           :              Jaromír Skorkovský

Date                                      :              17.10.2018

For                                         :              MPH_AOMA and AOPR and  BPH_EPS1

Database                              :              MS Dynamics NAV 2016 W1

Keys                                      :              Ctrl-N=New, F4=Look-up, Ctrl-F7-entries,
F7-statistics, F9-post

Shorthands                           :              G/L General Ledger, TO-Transfer Order. SO-Sales
Order, PO-Purchase Orer

                                                                Tutor-TU



1.    Areas-> Financial Management-> General Ledger -> Tasks-> General Journals



2. Enter the Type Payment into Document Type field.  Account Type= Customer and Account number
=10000. TU will explain, that a real account number related to Customer is hidden behind a code
10000. Enter the Bank Account (balancing account) and NBL bank code into fields Balanced Account
Type and Balance Account Number.


Move cursor to field description area, and use by right mouse click an option Find column and move
from left part a field Applies-to Doc. No. to the right area  and then run it up close the position
to Bal.Account No. This is in fact setup of working, and it is not related to the knowledge of
basic use of General Journal.  See red arrow above.


Comment (Přidat=ADD) Move the cursor to this field, and a new form will  open.




All these invoices (entries ) are opened (see the related field), which means that they are not
applied by payment. Choose one of them and use the OK button to confirm your choice and You will
get the general journal filled with all the necessary data.



The amount will appear in line with a minus, which means that the amount will look after the
registration of the credit side.


  Post it by F9




  In order to see the impact of just processed payment

  see General Ledger->Archive->History ->G/L Registers and go to the last line



and on the upper left corner of the BAR, you will see icon General Ledger. Use it, and you will get
this form



Let´s find our Customer list  via searching window and from there go to our customer 10000 and go
to Customer ledger entries by use of key combination Ctrl-F7 or appropriate icon above.



Be aware of applied filter -> the reason that only two entries are visible. Notice that both
entries are closed.   As a matter of training, we will look for any reason (TU will explain) to
Unapply these entries by use of icon Unapply.







You will get (confirmation, tah unepply will be registered )


Here you have to confirm it by the Unapply icon. (ANO=YES=OK)




You will get following entries


Next task will be apply our open payment to another open invoice from this window (Customer Ledger
entries one) by use of icon Set Apply-to ID


  Post it by icon Post Application




and  you will get




Go back to General Journal and enter this data (we will use sedning payment to Vendor now)



By use of icon Applied entries (a different way to access open entries – in our case opened Vendor
Ledger entries) go to the window. Repeat operation which we have already done.



and confirm by button OK.


 You will get




Post it by F9 and go again to General Ledger->Archive->History ->G/L Registers and go to the last
line