PDF version of 'What can the System be used for?'
During the period of admission procedures
- collecting information from applicants via their electronic applications (Figure 1)
- collecting specific data for specific fields of study
- preventing applicants from submitting their applications unless these are complete
- providing each applicant with a unique payment identification number that he/she is to use for paying his/her application fee
- informing the applicant about the fact that his/her application has been received
- making an application fee payment for several applications at a time
- making payments by card from abroad without the payer incurring extra charges
- paying for one's application directly via the Shopping Center
- linking a received application fee to the appropriate application
- informing the applicant about the fact his/her application fee has been received
- informing applicants about dates of their entrance examinations
- enabling applicants to browse their applications and their entrance examination scores (Figure 3)
- displaying scanned copies of the applicants' entrance examination answer sheets (applies to the Capacity-to-Study Tests)
- filtering out the applicants meeting certain criteria and working with their records
- sending applicants a group email
- providing statistical information and preparing it for export into other applications (Figure 2)
- printing materials for the admissions committee
- importing entrance examination scores and other information that is to be sent to applicants into the System
- creating study records
- customizing the modules processing the applicant-related data for the individual rounds of admission procedures
- keeping track of the applicants applying to alternate fields and enrolling them in these
- automatically searching for payments without applicants having to substantiate these
- scanning entrance tests with the aid of ROPOT applications and uploading them to specific locations
- participating in discussions with other applicants
- preparing for the entrance test by allowing applicants to go through the entrance tests submitted before
- collecting and exporting statistical data for authorities
At the beginning of one's studies
- updating personal and contact information
- posting one's photograph on his/her personal page and editing the information the latter displays (Figure 1)
- allocating mailboxes and Web space to new users automatically
- selecting courses for enrolment from a template (Figure 2)
- having notification messages about changes in one's grades sent to the person's mailbox or mobile phone
- applying for dormitory housing
- applying for the accommodation grant or the bursary programme and finding out whether the applicant meets all the criteria making him/her eligible for these
- providing ID of a bank account to use for receiving scholarship payments
- keeping track of scholarship programmes
- granting new students access to various faculty facilities (e.g. computer rooms, etc.)
- selecting ones' own user name
- switching the System into its English or Slovak version (Figure 3)
When the information on a new academic year is being prepared
- creating term calendars (Figure 2)
- posting course-related information (Figure 1)
- prompting teachers to provide some additional information regarding their courses
- checking the newly-added information
- placing various restrictions on course enrolment
- using a range of enrolment prerequisites
- linking courses to recommended plans (templates), i.e. tools used by students for planning their studies and staff for monitoring their progress
- assigning special attributes to courses for the purpose of performing various operations with these in the future
- exporting data in the form suitable for printing
- creating seminar groups
- sharing group capacity limits
- administering combined courses and their credit values
- printing study plans from registration templates
- managing maps and room plans
- posting timetables (Figure 3)
Prior to the start of term
- registering for courses; by registering for courses, students express their intention to enrol in these
- organizing the registration in the so-called waves; the registration wave represents a period during which students of a certain "age" are allowed to begin to register for courses
- preparing a registration batch before the start of registration period
- selecting courses according to their completion success rates, various statistics, references and how interesting they seem to be on the grounds of opinion polls conducted for these
- applying for an enrolment exception (done by the students who do not meet course enrolment prerequisites
- enrolling in a term
- enrolling in seminar groups
- hunting for the most attractive seminar groups
- printing users' timetables
- displaying a timetable meeting specific criteria
- enrolling, or canceling one's enrllment, in courses during the period of enrolment changes
- applying for being exempted from repeating a course
- automatically informing students about the possibility of submitting a term enrolment application
- searching university's Course Catalogue for courses meeting specific criteria
During the first weeks of the teaching period
- post interactive course syllabi (Figure 1)
- perform diagnostic PC tests, for example to determine seminar group placement
- post various types of study materials (Figure 2)
- select a topic for a paper, a thesis, or a project (Figure 3)
- have students suggest their own topic for a paper, a thesis, or a project
- archive group emails in Study Materials
- inform students about the organization of courses via Study Materials
- search for the information that the students received before enrolling in the courses
- automatically send emails to the students when enrolled or unenrolled by a teacher in a seminar group
During a term
- assessing students' performance on a regular basis
- calculating students' scores (supports user-defined calculations as well)
- re-calculating students' scores automatically
- collecting students' assignments electronically
- checking the assignments for traces of plagiarism (Figure 1)
- providing a wide range of electronic tests and exercises
- using test questions linked to Maplenet or any other external server
- creating test questions containing images with interactive elements
- testing e-learning applications under someone else's (student's) profile (Figure 2)
- collecting information supplied by students via their electronic questionnaires
- posting learning materials by students and teachers
- contributing to course discussion groups (Figure 3)
- browsing scanned answer sheets uploaded into a user's retrieval box
- performing complex mathematical operations on students' scores
- posting multiple types of examination date series - consultations, mid-term tests, final examinations, etc.
- keeping track of doctoral students' studies (reading their reports, monitoring their yearly achievements, suggesting sections to fill in, etc.)
- keeping track of doctoral students' publications and internship-related data
- conducting surveys
At the end of term
- posting examination dates for students to reserve slots on
- preventing students from reserving a slot for more than one examination date at a time
- scanning, optical recognition, and automatic evaluation of students' answer sheets (Figure 1)
- computer-based testing
- testing by submitting files from a computer
- recording students' grades
- assessing doctoral students' performance by writing reports and awarding credits
- ensuring that students do not exceed the maximum number of second resits
- managing examination date hunts
- ensuring that teachers enter their students' grades into the System in time
- allowing students to determine whether they have met all term and course enrolment pre-requisites (Figure 3)
- applying for exceptions that students are entitled to according to Study and Examination Regulations
- applying for being exempted from repeating a course
- organizing course opinion polls, in which students anonymously provide their feedback regarding the courses they have enrolled in (Figure 2)
- linking completed courses to individual fields (applies to students enrolled in more than one field)
- evaluating language courses according to the CEFR scale
- searching for theses and other documents by keywords
- scanning and recognition of manually corrected test sheets (in color)
- submitting doctoral students' assessment-related suggestions to their supervisors
- entering supervisors' assessments of doctoral students' performance according to faculty-specific criteria
- synchronizing grades gained by a student enrolled in several programmes within a term
- adding up scores recorded in several notebooks and uploading totals into another one
- assigning grades automatically on the grounds of complex calculations involving scores recoded in notebooks
- customizing notebook-related calculations
At the end of studies
- maintaining thesis topic records (Figure 1)
- selecting or proposing a thesis topic
- uploading a thesis into the Archive of Theses/Dissertations (Figure 2)
- uploading evaluation reports into the Archive and checking theses for traces of plagiarism
- making theses and evaluation reports public
- uploading classroom files into the File Vault automatically
- keeping track of one's library loans
- monitoring the progress of one's studies and comparing it with his/her study plan
- checking one's Diploma and Diploma Supplement (Figure 3)
After completing the studies
- receiving news about the University by email
- keeping in touch with former classmates
- making one's Archive of Theses/Dissertations public
- joining Alumni Web and connecting to other alumni
- making various offers to graduates
- posting messages on Noticeboard
- accessing the IS as well as its email services, user's documents section, and a wide range of applications for the rest of one's life
By the Office for Studies staff
- managing records required for the Student Registry and by Study Regulations
- working with lists of courses students registered for or enrolled in
- dividing students into seminar groups
- recording and administering internship- and fellowship-related data
- managing scholarship-related data
- working with the database of students' letters of excuse
- selecting students meeting certain criteria
- managing study-related data and performing various checking operations on these
- checking a wide range of data automatically
- automatically updating graduates' degrees once they have completed their studies
- creating a database of students' theses and planning their finals
- administering students' ID cards
- managing ISIC records and those of ISIC stickers
- issuing ISIC stickers after these have been paid for via Shopping Center
- providing various statistical data
- verifying entitlement to the bursary programme
- printing data related to scholarship and exporting them
- checking orders and payments made for lifelong learning courses in the Shopping Center
- checking payments made for other courses
- automatically enrolling students in courses after they have made their payments for these
- calculating tuition fees
- automatically determining the date of calculating prolonged study fees as well as other
- automatically preparing tuition fee documentation
- handling all paper documentation associated with tuition fees
- generating barcodes for other systems of document service
- checking tuition fees
- recording documents and operations in Document Office
- recording administrative acts, applications submitted and documents and linking them to their paper counterparts
- printing Confirmation of Studies
- keeping track of inter-university studies and European Doctorate
- searching for people even by their maiden names or those they had in the past, email forwarding, etc.
- recording a person's place of residence using the so-called address points
- permanently storing the snapshot of personal and study records
- excluding the courses which do not require any course opinion poll feedback from the poll
- recording a student's study plan
- making sure that the subject of ones' studies has been provided, assigning supervisors and departments to doctoral students
- making sure that supervisors have provided the assessment of their doctoral students' work
- administering thesis-related records, e.g. submission, cancellation, evaluation, etc.
- specifying thesis supervisors and readers (also concerns people outside the university)
- granting students permissions to edit their thesis archives containing the theses they have already submitted
- hiding parts of the theses from other users
- keeping track of the granted permissions for verification purposes
- printing Diplomas and Diploma Supplements
- founding faculty scholarship programmes
- keeping track of changes in bank account numbers made by students
- printing state examination reports and other documents
- administering programmes offered in cooperation with foreign institutions
- providing timetable support for importing data and checking timetables for inconsistencies
By academic staff
- managing and keeping track of their publication records, exporting and printing them
- editing their CVs in any language
- providing information needed for accreditation procedures
- preparing material for accreditation documentation
- posting e-learning material on Elportal
- processing, editing and organizing publication records
- transferring publication records to the RIV database and performing various checks it requires
- creating publication records using the semi-automatic parsing of citation records
- categorizing the records using private and public tags
- looking up the publication records meeting specific criteria and searching the publication database of Czech National Library for these
- managing citation records
- analyzing types of publications by particular authors, departments and using other criteria
- referring to publication records using permanent URLs
- linking publication records to projects
- eliminating duplicate publication records
- posting information on grant programmes, collecting applications and evaluating them
- applying for employee and ITIC cards
- editing information related to the students meeting certain criteria (selected with specific filters)
- searching for similarities in theses and students' assignments across different schools
- enrolling a student in another seminar group without having to cancel his/her old enrolment first
- reserving a slot on an examination date for a student as well as canceling the reservation
- displaying/printing lists of students, attendance forms, etc.
- sending group emails
- posting study materials and those used by students enrolled in distance learning programmes
- collecting assignments electronically (via Homework Vault)
- accessing statistics of course opinion polls
- creating Packages of Topics for theses, papers, projects, etc.
- uploading video recordings of lectures
- making an appointment with a GP
By public
- educating themselves in online courses
- learning about the fields (includes a detailed description of the field of study, links to defended theses, study catalogues, or the number of active students)
- uploading a file for a person at the university into the File Depository
- searching for graduates
- viewing theses
- searching in publications and university repository
- shopping at the MU Shopping Center
Any time - staying informed (Noticeboard, mail, discussion groups, blogs)
- using the Noticeboard to post or read messages
- having important messages posted on Noticeboard displayed on the main IS page in red
- marking Noticeboard messages you consider interesting with a star
- posting a message in several sections at the same time
- ignoring Noticeboard messages posted by certain people
- setting sections for the use by an external server
- using a fast email account with a high-end spam filter
- creating/renaming/removing mailboxes directly from a user's email client
- accessing the email account from different places at the same time
- creating one's own message tags
- searching for messages meeting specified criteria
- creating an automatic email signature
- sending SMS notifications of newly arrived email messages
- creating multiple email folders and keeping track of the occupied space limits
- accessing one's email using the SSL or TLS protocols
- accessing one's email using IMAP or POP3
- utilizing a simple email interface suitable for display in mobile devices
- disabling the spam filter
- reminding students of important study duties
- creating new threads in discussion groups and browsing messages posted there
- launching thematic discussion groups and thematic Noticeboard sections
- preventing certain people from posting messages in threads
- starting blogs and sharing them with other contributors
- setting blog access rights via a common access rights system (students enrolled in a certain course, group of people, etc.)
- commenting on blog posts
- tagging messages posted on Noticeboard and blogs
- adding favourite discussion groups, Noticeboard sections and blogs to one's Favourites
- subscribing to RSS channels of discussion groups, Noticeboard sections and blogs
- rating posts in discussion groups, blogs and those on Noticeboard
- posting off-topic messages in the Off-Topic section
Any time - drilling exercises
- working with the Drill application (commonly utilized for learning languages)
- selecting and learning foreign languages from a number of textbooks
- creating and editing one's own textbooks and using a set of advanced access rights to restrict access to these
- importing cards in simple and advanced modes
- word pronunciation playback
- browsing learning progress statistics
- revising vocabulary planned for the next couple of days in advance
- skipping cards a user does not wish to go through
- deleting all the data related to one's learning progress
Any time - buying items via the Shopping Center
- buying items via the Shopping Center and paying for these by card
- browsing one's orders and keeping track of their status
- offering paid educational services (training, courses, conferences, etc.)
- keeping track of payments (including those made on-line) and linking them to the items bought at the Center
- filling out the Shopping Center offer lists with the items listed in the Course Catalogue
- importing publication records into the Shopping Center with a special support for displaying these in its offer lists
- using a plethora of bookkeeping tools to handle the transactions made via the Center
- automatically issuing invoices for all kinds of services related to paid education
- automatically charging for services and linking the transactions to the bookkeeping applications
- connecting an external conference system with the Shopping Center
Any time - file management
- uploading large files into one's Depository
- attaching files to assignments
- having the files uploaded into the IS storage pool converted into other formats automatically
- printing documents directly from IS on a local printer
- generating high-quality printer output supporting foreign character sets
- having scanned documents recognized by OCR applications
- uploading important institution-related documents onto the Document Server
- deploying the TeX system for printing purposes
- printing in the A3 format, downsizing pages, and printing brochures
- restricting access to files stored in IS with the aid of sophisticated system of access rights
- keeping track of favourite study materials and folders stored on the Document Server using the Events application
- searching the archive of alumni and theses
- accessing one's study materials and files previously uploaded into IS even after one's graduation
Any time - keeping track of one's IS sessions and customization
- monitoring the times a user accessed the System
- customizing the main IS page as well as some applications
- highlighting favourite links
- selecting and enabling one of available IS designs (skins)
- uploading a private (unofficial) photograph
- logging out of IS without having to close a browser window
- controlling access to files and applications with the aid of multiple access rights
- blocking a user's access to IS and resuming it by having the person answer a security question
- specifying the group of people who can access one's personal information (e.g. his/her timetable, etc.)
- managing secondary passwords used for external services (e.g. accessing computer rooms)
- managing ID cards allowing their owners to access certain places, etc.
- browsing publication access statistics
- administering groups of people and access points
- linking a group of people to external access card systems
- keeping track of one's access points and displaying detailed information related to these
- browsing one's history of group-related operations
- providing efficient antivirus protection
- activating the disability mode for disabled students
- ensuring high data and operation security
- providing support for keeping the System in operation even during the periods of regular maintenance and power outages
- serving thousands of users at a time with a short response time
- dealing with System errors and implementing new features without participation on the part of users
- automatically saving and backing up data in several remote locations
- checking stored data periodically
- continuously optimizing applications to make them handle the permanently increasing amount of data smoothly
- taking measures to prevent errors leading to a system failure
- ensuring a user can access only the information he/she is allowed to
- supporting access to the System from any computer or smart phone via the Internet
- providing technical support in person, by phone and email
- storing information on every user's operations
- searching logs for any operation including the information identifying the user that has performed it
- recording the history of data changes and archiving the selected ones
Any time - being active and keeping track of new information
- reading IS News - finding out about new IS features at first hand
- creating bookmarks for Web pages and tagging them
- browsing other users' public bookmarks (Figure 1)
- making IS-related suggestions to developers via Suggestions discussion groups (for students, teachers, clersk)
- managing a photo collection (Figure 2)
- being notified about changes in the IS by email (the Events application)
- performing "active" querying for certain events in the IS
- creating groups of users and meeting in these for various purposes (study groups, common activities, etc.)
- keeping track of activities of Friends or group members (Figure 3)
- searching for contact information in people and department database
- keeping track of one's tuition fees
- applying for a tuition fee payment calendar
- keeping track of one's scholarship and its payment status
- participating in electronic hunts for items of limited availability
- creating and administering common projects with the option of advanced access rights management
- creating and administering tasks within these projects
- sharing keywords entered for a project and adding new ones
- adding task solutions and keeping track of their progress
- launching e-votes and polls
- managing fellowship-related data
- reserving rooms
Any time – Document Office
- delivering complex document services
- automatic update of information related to documents in compliance with the latest legal requirements
- circulating documents and checking them for validity (automatic notifications)
- entering tasks in a batch mode
- scanning documents, converting them into text, and attaching them to other documents
- browsing another person's document, provided this is permitted
- processing received data messages automatically and verification of electronic signatures as well as other authentication tools
- submitting documents the way that meets all the current legal criteria
- publishing documents on an official information board
- on-line preparation of documents including sharing, commenting on and saving their temporary versions(using Google Documents)
- providing registry and discarding support
Any time
- performing full-text IS database searches which take into account users' access rights as well as missing diacritics and which support Czech inflection
- performing full-text searches which take into account the searching user's relation to the document searched for
- looking for solutions to common problems in concise and well-organized Help
- displaying the frequently asked questions listed in the Help section directly in individual applications
- automatically informing students about the period during which their studies have been interrupted coming to en end
- keeping track of one's percentile
- providing managerial data
- importing data from external systems
- exporting data for the purpose of presenting these in other systems
- periodically passing on the Presenter output to remote systems using a non-personal accounts mechanism
- working in foreign character sets (Unicode character encoding system)
- using a complex HTML editor for the purpose of editing forms with HTML content
- displaying Web pages without diacritics - an option to choose when incompatible devices are used
- storing copies of Diplomas and Diploma Supplements
- choosing a game nickname and playing the games of Rock Biter and Arcanoid