What can the System be used for?

PDF version of 'What can the System be used for?'

During the period of admission procedures

collecting information from applicants via their electronic applications (Figure 1)
collecting specific data for specific fields of study
preventing applicants from submitting their applications unless these are complete
providing each applicant with a unique variable symbol identifier that the applicants use for paying their application fees
informing the applicant about the fact that his/her application has been received
making an application fee payment for several applications at a time
making payments by card from abroad without the payer incurring extra charges
paying for one's application directly via the Shopping Center
linking a received application fee to the appropriate application
informing the applicant about the fact his/her application fee has been received
informing applicants about dates of their entrance examinations
enabling applicants to browse their applications and their entrance examination scores (Figure 3)
displaying scanned copies of the applicants' entrance examination answer sheets (applies to the Capacity-to-Study Tests)
filtering out the applicants meeting certain criteria and working with their records
sending applicants a group email
providing statistical information and preparing it for export into other applications (Figure 2)
printing materials for the admissions committee
importing entrance examination scores and other information that is to be sent to applicants into the System
creating study records
customizing the modules processing the applicant-related data for the individual rounds of admission procedures
keeping track of the applicants applying to alternate fields and enrolling them in these
automatically searching for payments without applicants having to substantiate these
scanning entrance tests with the aid of ROPOT applications and uploading them to specific locations
participating in discussions with other applicants
preparing for the entrance test by allowing applicants to go through the entrance tests submitted before
collecting and exporting statistical data for authorities

At the beginning of one's studies

updating personal and contact information
posting one's photograph on his/her personal page and editing the information the latter displays (Figure 1)
allocating mailboxes and Web space to new users automatically
selecting courses for enrolment from a template (Figure 2)
having notification messages about changes in one's grades sent to the person's mailbox or mobile phone
applying for dormitory housing
applying for the accommodation grant or the bursary programme and finding out whether the applicant meets all the criteria making him/her eligible for these
providing ID of a bank account to use for receiving scholarship payments
keeping track of scholarship programmes
granting new students access to various faculty facilities (e.g. computer rooms, etc.)
selecting ones' own user name
switching the System into its English or Slovak version (Figure 3)

When the information on a new academic year is being prepared

creating term calendars (Figure 2)
posting course-related information (Figure 1)
prompting teachers to provide some additional information regarding their courses
checking the newly-added information
placing various restrictions on course enrolment
using a range of enrolment prerequisites
linking courses to recommended plans (templates), i.e. tools used by students for planning their studies and staff for monitoring their progress
assigning special attributes to courses for the purpose of performing various operations with these in the future
exporting data in the form suitable for printing
creating seminar groups
sharing group capacity limits
administering combined courses and their credit values
printing study plans from registration templates
managing maps and room plans
posting timetables (Figure 3)

Prior to the start of term

registering for courses; by registering for courses, students express their intention to enrol in these
organizing the registration in the so-called waves; the registration wave represents a period during which students of a certain "age" are allowed to begin to register for courses
preparing a registration batch before the start of registration period
selecting courses according to their completion success rates, various statistics, references and how interesting they seem to be on the grounds of opinion polls conducted for these
applying for an enrolment exception (done by the students who do not meet course enrolment prerequisites
enrolling in a term
enrolling in seminar groups
hunting for the most attractive seminar groups
printing users' timetables
displaying a timetable meeting specific criteria
enrolling, or canceling one's enrllment, in courses during the period of enrolment changes
applying for being exempted from repeating a course
automatically informing students about the possibility of submitting a term enrolment application
searching university's Course Catalogue for courses meeting specific criteria

During the first weeks of the teaching period

post interactive course syllabi (Figure 1)
perform diagnostic PC tests, for example to determine seminar group placement
post various types of study materials (Figure 2)
select a topic for a paper, a thesis, or a project (Figure 3)
have students suggest their own topic for a paper, a thesis, or a project
archive group emails in Study Materials
inform students about the organization of courses via Study Materials
search for the information that the students received before enrolling in the courses
automatically send emails to the students when enrolled or unenrolled by a teacher in a seminar group

During a term

assessing students' performance on a regular basis
calculating students' scores (supports user-defined calculations as well)
re-calculating students' scores automatically
collecting students' assignments electronically
checking the assignments for traces of plagiarism (Figure 1)
providing a wide range of electronic tests and exercises
using test questions linked to Maplenet or any other external server
creating test questions containing images with interactive elements
testing e-learning applications under someone else's (student's) profile (Figure 2)
collecting information supplied by students via their electronic questionnaires
posting learning materials by students and teachers
contributing to course discussion groups (Figure 3)
browsing scanned answer sheets uploaded into a user's retrieval box
performing complex mathematical operations on students' scores
posting multiple types of examination date series - consultations, mid-term tests, final examinations, etc.
keeping track of doctoral students' studies (reading their reports, monitoring their yearly achievements, suggesting sections to fill in, etc.)
keeping track of doctoral students' publications and internship-related data
conducting surveys

At the end of term

posting examination dates for students to reserve slots on
preventing students from reserving a slot for more than one examination date at a time
scanning, optical recognition, and automatic evaluation of students' answer sheets (Figure 1)
computer-based testing
testing by submitting files from a computer
recording students' grades
assessing doctoral students' performance by writing reports and awarding credits
ensuring that students do not exceed the maximum number of second resits
managing examination date hunts
ensuring that teachers enter their students' grades into the System in time
allowing students to determine whether they have met all term and course enrolment pre-requisites (Figure 3)
applying for exceptions that students are entitled to according to Study and Examination Regulations
applying for being exempted from repeating a course
organizing course opinion polls, in which students anonymously provide their feedback regarding the courses they have enrolled in (Figure 2)
linking completed courses to individual fields (applies to students enrolled in more than one field)
evaluating language courses according to the CEFR scale
searching for theses and other documents by keywords
scanning and recognition of manually corrected test sheets (in color)
submitting doctoral students' assessment-related suggestions to their supervisors
entering supervisors' assessments of doctoral students' performance according to faculty-specific criteria
synchronizing grades gained by a student enrolled in several programmes within a term
adding up scores recorded in several notebooks and uploading totals into another one
assigning grades automatically on the grounds of complex calculations involving scores recoded in notebooks
customizing notebook-related calculations

At the end of studies

maintaining thesis topic records
selecting or proposing a thesis topic
uploading a thesis into the Archive of Theses/Dissertations
uploading evaluation reports into the Archive and checking theses for traces of plagiarism
making theses and evaluation reports public
requesting the concealment of parts of theses
keeping track of one's library loans
monitoring the progress of one's studies and comparing it with their study plan (by using Monitoring Templates)
checking one's Diploma and Diploma Supplement

After completing the studies

receiving news about the University by email
keeping in touch with former classmates
making one's Archive of Theses/Dissertations public
joining Alumni Web and connecting to other alumni
making various offers to graduates
posting messages on Noticeboard
accessing the IS as well as its email services, user's documents section, and a wide range of applications for the rest of one's life

By the Office for Studies staff

managing records required for the Student Registry and by Study Regulations
working with lists of courses students registered for or enrolled in
dividing students into seminar groups
recording and administering internship- and fellowship-related data
managing scholarship-related data
working with the database of students' letters of excuse
selecting students meeting certain criteria
managing study-related data and performing various checking operations on these
checking a wide range of data automatically
automatically updating graduates' degrees once they have completed their studies
creating a database of students' theses and planning their finals
administering students' ID cards
managing ISIC records and those of ISIC stickers
issuing ISIC stickers after these have been paid for via Shopping Center
providing various statistical data
verifying entitlement to the bursary programme
printing data related to scholarship and exporting them
checking orders and payments made for lifelong learning courses in the Shopping Center
checking payments made for other courses
automatically enrolling students in courses after they have made their payments for these
calculating tuition fees
automatically determining the date of calculating prolonged study fees as well as other
automatically preparing tuition fee documentation
handling all paper documentation associated with tuition fees
generating barcodes for other systems of document service
checking tuition fees
recording documents and operations in Document Office
recording administrative acts, applications submitted and documents and linking them to their paper counterparts
printing Confirmation of Studies
keeping track of inter-university studies and European Doctorate
searching for people even by their maiden names or those they had in the past, email forwarding, etc.
recording a person's place of residence using the so-called address points
permanently storing the snapshot of personal and study records
excluding the courses which do not require any course opinion poll feedback from the poll
recording a student's study plan
making sure that the subject of ones' studies has been provided, assigning supervisors and departments to doctoral students
making sure that supervisors have provided the assessment of their doctoral students' work
administering thesis-related records, e.g. submission, cancellation, evaluation, etc.
specifying thesis supervisors and readers (also concerns people outside the university)
granting students permissions to edit their thesis archives containing the theses they have already submitted
hiding parts of the theses from other users
keeping track of the granted permissions for verification purposes
printing Diplomas and Diploma Supplements
founding faculty scholarship programmes
keeping track of changes in bank account numbers made by students
printing state examination reports and other documents
administering programmes offered in cooperation with foreign institutions
providing timetable support for importing data and checking timetables for inconsistencies

monitoring whether supervisors entered evaluations of their doctoral students

managing theses records, for example accepting, cancellations, or assessments

defining supervisors and readers, including people outside the university

printing theses reports

assigning an exception to a student for the purpose of editing the archive of the submitted thesis

hiding selected parts of a thesis from other users and the world once an exception is granted

maintaining an operation history of exceptions for retroactive retrieval and documentation

printing diplomas, Diploma Supplements (also batch processing)

printing confirmation of ended lifelong studies

establishing faculty-managed scholarship programmes

recording changes made by students to bank accounts

uniformly printing the tasks of theses (also in English)

providing the dates of the final state examinations (including mass import and export of dates)

organizing committees or fields of studies to examination dates of final state examinations

collectively enrolling students to examinations or specific examination time

creating timetables for final state examinations

collecting data for the final state examination report

printing final state examinations forms and other documents

recording studies organized in cooperation with foreign institutions

providing support for timetable schedulers for entering and exporting data, managing changes in timetable (incl. checks of collisions or reservations), detailed logging of timetable information

copying timetables from one semester to another one

providing support for data exchange using the Unitime scheduling system

By academic staff

managing and keeping track of their publication records, exporting and printing them
editing their CVs in any language
providing information needed for accreditation procedures
preparing material for accreditation documentation
posting e-learning material on Elportal
processing, editing and organizing publication records
transferring publication records to the RIV database and performing various checks it requires
creating publication records using the semi-automatic parsing of citation records
categorizing the records using private and public tags
looking up the publication records meeting specific criteria and searching the publication database of Czech National Library for these
managing citation records
analyzing types of publications by particular authors, departments and using other criteria
referring to publication records using permanent URLs
linking publication records to projects
eliminating duplicate publication records
posting information on grant programmes, collecting applications and evaluating them
applying for employee and ITIC cards
editing information related to the students meeting certain criteria (selected with specific filters)
searching for similarities in theses and students' assignments across different schools
enrolling a student in another seminar group without having to cancel his/her old enrolment first
reserving a slot on an examination date for a student as well as canceling the reservation
displaying/printing lists of students, attendance forms, etc.
sending group emails
posting study materials and those used by students enrolled in distance learning programmes
collecting assignments electronically (via Homework Vault)
accessing statistics of course opinion polls
creating Packages of Topics for theses, papers, projects, etc.
uploading video recordings of lectures
making an appointment with a GP

By public

educating themselves in online courses
learning about the fields (includes a detailed description of the field of study, links to defended theses, study catalogues, or the number of active students)
uploading a file for a person at the university into the File Depository
searching for graduates
viewing theses
searching in publications and university repository
shopping at the MU Shopping Center

Any time - staying informed (Noticeboard, mail, discussion groups, blogs)

using the Noticeboard to post or read messages
having important messages posted on Noticeboard displayed on the main IS page in red
marking Noticeboard messages you consider interesting with a star
posting a message in several sections at the same time
ignoring Noticeboard messages posted by certain people
setting sections for the use by an external server
using a fast email account with a high-end spam filter
creating/renaming/removing mailboxes directly from a user's email client
accessing the email account from different places at the same time
creating one's own message tags
searching for messages meeting specified criteria
creating an automatic email signature
sending SMS notifications of newly arrived email messages
creating multiple email folders and keeping track of the occupied space limits
accessing one's email using the SSL or TLS protocols
accessing one's email using IMAP or POP3
utilizing a simple email interface suitable for display in mobile devices
disabling the spam filter
reminding students of important study duties
creating new threads in discussion groups and browsing messages posted there
launching discussion groups and Noticeboard sections on any topic
preventing certain people from posting messages in threads
starting blogs and sharing them with other contributors
setting blog access rights via a common access rights system (students enrolled in a certain course, group of people, etc.)
commenting on blog posts
tagging messages posted on Noticeboard and blogs
adding favourite discussion groups, Noticeboard sections and blogs to one's Favourites
subscribing to RSS channels of discussion groups, Noticeboard sections and blogs
rating posts in discussion groups, blogs and those on Noticeboard
posting off-topic messages in the Off-Topic section

Any time - drilling exercises

working with the Drill application (commonly utilized for learning languages)
selecting and learning foreign languages from a number of textbooks
creating and editing one's own textbooks and using a set of advanced access rights to restrict access to these
importing cards in simple and advanced modes
word pronunciation playback
browsing learning progress statistics
revising vocabulary planned for the next couple of days in advance
skipping cards a user does not wish to go through
deleting all the data related to one's learning progress

Any time - buying items via the Shopping Center

buying items via the Shopping Center and paying for these by card
browsing one's orders and keeping track of their status
offering paid educational services (training, courses, conferences, etc.)
keeping track of payments (including those made on-line) and linking them to the items bought at the Center
filling out the Shopping Center offer lists with the items listed in the Course Catalogue
importing publication records into the Shopping Center with a special support for displaying these in its offer lists
using a plethora of bookkeeping tools to handle the transactions made via the Center
automatically issuing invoices for all kinds of services related to paid education
automatically charging for services and linking the transactions to the bookkeeping applications
connecting an external conference system with the Shopping Center

Any time - file management

uploading large files into one's Depository
attaching files to assignments
having the files uploaded into the IS storage pool converted into other formats automatically
printing documents directly from IS on a local printer
generating high-quality printer output supporting foreign character sets
having scanned documents recognized by OCR applications
uploading important institution-related documents onto the Document Server
deploying the TeX system for printing purposes
printing in the A3 format, downsizing pages, and printing brochures
restricting access to files stored in IS with the aid of sophisticated system of access rights
keeping track of favourite study materials and folders stored on the Document Server using the Events application
searching the archive of alumni and theses
accessing one's study materials and files previously uploaded into IS even after one's graduation

Any time - keeping track of one's IS sessions and customization

monitoring the times a user accessed the System
customizing the main IS page as well as some applications
highlighting favourite links
selecting and enabling one of available IS designs (skins)
uploading a private (unofficial) photograph
logging out of IS without having to close a browser window
controlling access to files and applications with the aid of multiple access rights
blocking a user's access to IS and resuming it by having the person answer a security question
specifying the group of people who can access one's personal information (e.g. his/her timetable, etc.)
managing secondary passwords used for external services (e.g. accessing computer rooms)
managing ID cards allowing their owners to access certain places, etc.
browsing publication access statistics
administering groups of people and access points
linking a group of people to external access card systems
keeping track of one's access points and displaying detailed information related to these
browsing one's history of group-related operations
providing efficient antivirus protection
activating the disability mode for disabled students
ensuring high data and operation security
providing support for keeping the System in operation even during the periods of regular maintenance and power outages
serving thousands of users at a time with a short response time
dealing with System errors and implementing new features without participation on the part of users
automatically saving and backing up data in several remote locations
checking stored data periodically
continuously optimizing applications to make them handle the permanently increasing amount of data smoothly
taking measures to prevent errors leading to a system failure
ensuring a user can access only the information he/she is allowed to
supporting access to the System from any computer or smart phone via the Internet
providing technical support in person, by phone and email
storing information on every user's operations
searching logs for any operation including the information identifying the user that has performed it
recording the history of data changes and archiving the selected ones

Any time - being active and keeping track of new information

reading IS News - finding out about new IS features at first hand
creating bookmarks for Web pages and tagging them
browsing other users' public bookmarks (Figure 1)
making IS-related suggestions to developers via Suggestions discussion groups (for students, teachers, clersk)
managing a photo collection (Figure 2)
being notified about changes in the IS by email (the Events application)
performing "active" querying for certain events in the IS
creating groups of users and meeting in these for various purposes (study groups, common activities, etc.)
keeping track of activities of Friends or group members (Figure 3)
searching for contact information in people and department database
keeping track of one's tuition fees
applying for a tuition fee payment calendar
keeping track of one's scholarship and its payment status
participating in electronic hunts for items of limited availability
creating and administering common projects with the option of advanced access rights management
creating and administering tasks within these projects
sharing keywords entered for a project and adding new ones
adding task solutions and keeping track of their progress
launching e-votes and polls
managing fellowship-related data
reserving rooms

Any time – Document Office

delivering complex document services
automatic updating of information related to documents in compliance with the latest legal requirements
circulating documents and checking them for validity (automatic notifications)
entering tasks in a batch mode
remotely scanning documents, converting them into text, and attaching them to other documents
providing remote access to the given person's documents, provided you have permission to do so
automatically processing received data messages and verifying electronic signatures as well as other authentication tools
submitting documents in the way that meets all the current legal criteria
publishing documents on an official information board according to set access rights
preparing documents on-line which includes sharing, commenting on, and saving their temporary versions(using Google Documents)
providing registry and discarding support

registering international cooperation with educational institutions and foreign partners

connecting to other systems (such as EZAK public procurement system)

sending documents via data boxes

delivering scholarship allocation decision electronically

signing documents electronically from any agenda

simply submitting and resolving applications including attaching electronic version of documents

implementing the entire application process electronically, which includes providing signatures to the final decision

synchronizing documents from the Document Office to local repository using the ownCloud service

publishing contracts from the Internal Contract Registry and sending them to the Contract Registry of the Ministry of the Interior

using the Document Services for recording and preserving documents

Any time

performing full-text IS database searches which take into account users' access rights as well as missing diacritics and which support Czech inflection
performing full-text searches which take into account the searching user's relation to the document searched for
looking for solutions to common problems in concise and well-organized Help
displaying the frequently asked questions listed in the Help section directly in individual applications
automatically informing students about the period during which their studies have been interrupted coming to en end
keeping track of one's percentile
providing managerial data
importing data from external systems
exporting data for the purpose of presenting these in other systems
periodically passing on the Presenter output to remote systems using a non-personal accounts mechanism
working in foreign character sets (Unicode character encoding system)
using a complex HTML editor for the purpose of editing forms with HTML content
displaying Web pages without diacritics - an option to choose when incompatible devices are used
storing copies of Diplomas and Diploma Supplements
choosing a game nickname and playing the games of Rock Biter and Arcanoid