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What can the System be used for?

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What can the System be used for? PDF version of 'What can the System be used for?'

During the period of admission procedures

  • collecting information from applicants via their electronic applications (Figure 1)
  • collecting specific data for specific fields of study
  • preventing applicants from submitting their applications unless these are complete
  • providing each applicant with a unique payment identification number that he/she is to use for paying his/her application fee
  • informing the applicant about the fact that his/her application has been received
  • making an application fee payment for several applications at a time
  • making payments by card from abroad without the payer incurring extra charges
  • paying for one's application directly via the Shopping Center
  • linking a received application fee to the appropriate application
  • informing the applicant about the fact his/her application fee has been received
  • informing applicants about dates of their entrance examinations
  • enabling applicants to browse their applications and their entrance examination scores (Figure 3)
  • displaying scanned copies of the applicants' entrance examination answer sheets (applies to the Capacity-to-Study Tests)
  • filtering out the applicants meeting certain criteria and working with their records
  • sending applicants a group email
  • providing statistical information and preparing it for export into other applications (Figure 2)
  • printing materials for the admissions committee
  • importing entrance examination scores and other information that is to be sent to applicants into the System
  • creating study records
  • customizing the modules processing the applicant-related data for the individual rounds of admission procedures
  • keeping track of the applicants applying to alternate fields and enrolling them in these
  • automatically searching for payments without applicants having to substantiate these
  • scanning entrance tests with the aid of ROPOT applications and uploading them to specific locations
  • participating in discussions with other applicants
  • preparing for the entrance test by allowing applicants to go through the entrance tests submitted before
  • collecting and exporting statistical data for authorities
screenshots

At the beginning of one's studies

  • updating personal and contact information
  • posting one's photograph on his/her personal page and editing the information the latter displays (Figure 1)
  • allocating mailboxes and Web space to new users automatically
  • selecting courses for enrolment from a template (Figure 2)
  • having notification messages about changes in one's grades sent to the person's mailbox or mobile phone
  • applying for dormitory housing
  • applying for the accommodation grant or the bursary programme and finding out whether the applicant meets all the criteria making him/her eligible for these
  • providing ID of a bank account to use for receiving scholarship payments
  • keeping track of scholarship programmes
  • granting new students access to various faculty facilities (e.g. computer rooms, etc.)
  • selecting ones' own user name
  • switching the System into its English or Slovak version (Figure 3)
screenshots

When the information on a new academic year is being prepared

  • creating term calendars (Figure 2)
  • posting course-related information (Figure 1)
  • prompting teachers to provide some additional information regarding their courses
  • checking the newly-added information
  • placing various restrictions on course enrolment
  • using a range of enrolment prerequisites
  • linking courses to recommended plans (templates), i.e. tools used by students for planning their studies and staff for monitoring their progress
  • assigning special attributes to courses for the purpose of performing various operations with these in the future
  • exporting data in the form suitable for printing
  • creating seminar groups
  • sharing group capacity limits
  • administering combined courses and their credit values
  • printing study plans from registration templates
  • managing maps and room plans
  • posting timetables (Figure 3)
screenshots

Prior to the start of term

  • registering for courses; by registering for courses, students express their intention to enrol in these
  • organizing the registration in the so-called waves; the registration wave represents a period during which students of a certain "age" are allowed to begin to register for courses
  • preparing a registration batch before the start of registration period
  • selecting courses according to their completion success rates, various statistics, references and how interesting they seem to be on the grounds of opinion polls conducted for these
  • applying for an enrolment exception (done by the students who do not meet course enrolment prerequisites
  • enrolling in a term
  • enrolling in seminar groups
  • hunting for the most attractive seminar groups
  • printing users' timetables
  • displaying a timetable meeting specific criteria
  • enrolling, or canceling one's enrllment, in courses during the period of enrolment changes
  • applying for being exempted from repeating a course
  • automatically informing students about the possibility of submitting a term enrolment application
  • searching university's Course Catalogue for courses meeting specific criteria

During the first weeks of the teaching period

  • post interactive course syllabi (Figure 1)
  • perform diagnostic PC tests, for example to determine seminar group placement
  • post various types of study materials (Figure 2)
  • select a topic for a paper, a thesis, or a project (Figure 3)
  • have students suggest their own topic for a paper, a thesis, or a project
  • archive group emails in Study Materials
  • inform students about the organization of courses via Study Materials
  • search for the information that the students received before enrolling in the courses
  • automatically send emails to the students when enrolled or unenrolled by a teacher in a seminar group
screenshots

During a term

  • assessing students' performance on a regular basis
  • calculating students' scores (supports user-defined calculations as well)
  • re-calculating students' scores automatically
  • collecting students' assignments electronically
  • checking the assignments for traces of plagiarism (Figure 1)
  • providing a wide range of electronic tests and exercises
  • using test questions linked to Maplenet or any other external server
  • creating test questions containing images with interactive elements
  • testing e-learning applications under someone else's (student's) profile (Figure 2)
  • collecting information supplied by students via their electronic questionnaires
  • posting learning materials by students and teachers
  • contributing to course discussion groups (Figure 3)
  • browsing scanned answer sheets uploaded into a user's retrieval box
  • performing complex mathematical operations on students' scores
  • posting multiple types of examination date series - consultations, mid-term tests, final examinations, etc.
  • keeping track of doctoral students' studies (reading their reports, monitoring their yearly achievements, suggesting sections to fill in, etc.)
  • keeping track of doctoral students' publications and internship-related data
  • conducting surveys
screenshots

At the end of term

  • posting examination dates for students to reserve slots on
  • preventing students from reserving a slot for more than one examination date at a time
  • scanning, optical recognition, and automatic evaluation of students' answer sheets (Figure 1)
  • computer-based testing
  • testing by submitting files from a computer
  • recording students' grades
  • assessing doctoral students' performance by writing reports and awarding credits
  • ensuring that students do not exceed the maximum number of second resits
  • managing examination date hunts
  • ensuring that teachers enter their students' grades into the System in time
  • allowing students to determine whether they have met all term and course enrolment pre-requisites (Figure 3)
  • applying for exceptions that students are entitled to according to Study and Examination Regulations
  • applying for being exempted from repeating a course
  • organizing course opinion polls, in which students anonymously provide their feedback regarding the courses they have enrolled in (Figure 2)
  • linking completed courses to individual fields (applies to students enrolled in more than one field)
  • evaluating language courses according to the CEFR scale
  • searching for theses and other documents by keywords
  • scanning and recognition of manually corrected test sheets (in color)
  • submitting doctoral students' assessment-related suggestions to their supervisors
  • entering supervisors' assessments of doctoral students' performance according to faculty-specific criteria
  • synchronizing grades gained by a student enrolled in several programmes within a term
  • adding up scores recorded in several notebooks and uploading totals into another one
  • assigning grades automatically on the grounds of complex calculations involving scores recoded in notebooks
  • customizing notebook-related calculations
screenshots

At the end of studies

  • maintaining thesis topic records (Figure 1)
  • selecting or proposing a thesis topic
  • uploading a thesis into the Archive of Theses/Dissertations (Figure 2)
  • uploading evaluation reports into the Archive and checking theses for traces of plagiarism
  • making theses and evaluation reports public
  • uploading classroom files into the File Vault automatically
  • keeping track of one's library loans
  • monitoring the progress of one's studies and comparing it with his/her study plan
  • checking one's Diploma and Diploma Supplement (Figure 3)
screenshots

After completing the studies

  • receiving news about the University by email
  • keeping in touch with former classmates
  • making one's Archive of Theses/Dissertations public
  • joining Alumni Web and connecting to other alumni
  • making various offers to graduates
  • posting messages on Noticeboard
  • accessing the IS as well as its email services, user's documents section, and a wide range of applications for the rest of one's life

By the Office for Studies staff

  • managing records required for the Student Registry and by Study Regulations
  • working with lists of courses students registered for or enrolled in
  • dividing students into seminar groups
  • recording and administering internship- and fellowship-related data
  • managing scholarship-related data
  • working with the database of students' letters of excuse
  • selecting students meeting certain criteria
  • managing study-related data and performing various checking operations on these
  • checking a wide range of data automatically
  • automatically updating graduates' degrees once they have completed their studies
  • creating a database of students' theses and planning their finals
  • administering students' ID cards
  • managing ISIC records and those of ISIC stickers
  • issuing ISIC stickers after these have been paid for via Shopping Center
  • providing various statistical data
  • verifying entitlement to the bursary programme
  • printing data related to scholarship and exporting them
  • checking orders and payments made for lifelong learning courses in the Shopping Center
  • checking payments made for other courses
  • automatically enrolling students in courses after they have made their payments for these
  • calculating tuition fees
  • automatically determining the date of calculating prolonged study fees as well as other
  • automatically preparing tuition fee documentation
  • handling all paper documentation associated with tuition fees
  • generating barcodes for other systems of document service
  • checking tuition fees
  • recording documents and operations in Document Office
  • recording administrative acts, applications submitted and documents and linking them to their paper counterparts
  • printing Confirmation of Studies
  • keeping track of inter-university studies and European Doctorate
  • searching for people even by their maiden names or those they had in the past, email forwarding, etc.
  • recording a person's place of residence using the so-called address points
  • permanently storing the snapshot of personal and study records
  • excluding the courses which do not require any course opinion poll feedback from the poll
  • recording a student's study plan
  • making sure that the subject of ones' studies has been provided, assigning supervisors and departments to doctoral students
  • making sure that supervisors have provided the assessment of their doctoral students' work
  • administering thesis-related records, e.g. submission, cancellation, evaluation, etc.
  • specifying thesis supervisors and readers (also concerns people outside the university)
  • granting students permissions to edit their thesis archives containing the theses they have already submitted
  • hiding parts of the theses from other users
  • keeping track of the granted permissions for verification purposes
  • printing Diplomas and Diploma Supplements
  • founding faculty scholarship programmes
  • keeping track of changes in bank account numbers made by students
  • printing state examination reports and other documents
  • administering programmes offered in cooperation with foreign institutions
  • providing timetable support for importing data and checking timetables for inconsistencies
  • monitoring whether supervisors entered evaluations of their doctoral students
  • managing theses records, for example accepting, cancellations, or assessments
  • defining supervisors and readers, including people outside the university
  • printing theses reports
  • assigning an exception to a student for the purpose of editing the archive of the submitted thesis
  • hiding selected parts of a thesis from other users and the world once an exception is granted
  • maintaining an operation history of exceptions for retroactive retrieval and documentation
  • printing diplomas, Diploma Supplements (also batch processing)
  • printing confirmation of ended lifelong studies
  • establishing faculty-managed scholarship programmes
  • recording changes made by students to bank accounts
  • uniformly printing the tasks of theses (also in English)
  • providing the dates of the final state examinations (including mass import and export of dates)
  • organizing committees or fields of studies to examination dates of final state examinations
  • collectively enrolling students to examinations or specific examination time
  • creating timetables for final state examinations
  • collecting data for the final state examination report
  • printing final state examinations forms and other documents
  • recording studies organized in cooperation with foreign institutions
  • providing support for timetable schedulers for entering and exporting data, managing changes in timetable (incl. checks of collisions or reservations), detailed logging of timetable information
  • copying timetables from one semester to another one
  • providing support for data exchange using the Unitime scheduling system
  • By academic staff

    • managing and keeping track of their publication records, exporting and printing them
    • editing their CVs in any language
    • providing information needed for accreditation procedures
    • preparing material for accreditation documentation
    • posting e-learning material on Elportal
    • processing, editing and organizing publication records
    • transferring publication records to the RIV database and performing various checks it requires
    • creating publication records using the semi-automatic parsing of citation records
    • categorizing the records using private and public tags
    • looking up the publication records meeting specific criteria and searching the publication database of Czech National Library for these
    • managing citation records
    • analyzing types of publications by particular authors, departments and using other criteria
    • referring to publication records using permanent URLs
    • linking publication records to projects
    • eliminating duplicate publication records
    • posting information on grant programmes, collecting applications and evaluating them
    • applying for employee and ITIC cards
    • editing information related to the students meeting certain criteria (selected with specific filters)
    • searching for similarities in theses and students' assignments across different schools
    • enrolling a student in another seminar group without having to cancel his/her old enrolment first
    • reserving a slot on an examination date for a student as well as canceling the reservation
    • displaying/printing lists of students, attendance forms, etc.
    • sending group emails
    • posting study materials and those used by students enrolled in distance learning programmes
    • collecting assignments electronically (via Homework Vault)
    • accessing statistics of course opinion polls
    • creating Packages of Topics for theses, papers, projects, etc.
    • uploading video recordings of lectures
    • making an appointment with a GP

    By public

    • educating themselves in online courses
    • learning about the fields (includes a detailed description of the field of study, links to defended theses, study catalogues, or the number of active students)
    • uploading a file for a person at the university into the File Depository
    • searching for graduates
    • viewing theses
    • searching in publications and university repository
    • shopping at the MU Shopping Center

    Any time - staying informed (Noticeboard, mail, discussion groups, blogs)

    • using the Noticeboard to post or read messages
    • having important messages posted on Noticeboard displayed on the main IS page in red
    • marking Noticeboard messages you consider interesting with a star
    • posting a message in several sections at the same time
    • ignoring Noticeboard messages posted by certain people
    • setting sections for the use by an external server
    • using a fast email account with a high-end spam filter
    • creating/renaming/removing mailboxes directly from a user's email client
    • accessing the email account from different places at the same time
    • creating one's own message tags
    • searching for messages meeting specified criteria
    • creating an automatic email signature
    • sending SMS notifications of newly arrived email messages
    • creating multiple email folders and keeping track of the occupied space limits
    • accessing one's email using the SSL or TLS protocols
    • accessing one's email using IMAP or POP3
    • utilizing a simple email interface suitable for display in mobile devices
    • disabling the spam filter
    • reminding students of important study duties
    • creating new threads in discussion groups and browsing messages posted there
    • launching thematic discussion groups and thematic Noticeboard sections
    • preventing certain people from posting messages in threads
    • starting blogs and sharing them with other contributors
    • setting blog access rights via a common access rights system (students enrolled in a certain course, group of people, etc.)
    • commenting on blog posts
    • tagging messages posted on Noticeboard and blogs
    • adding favourite discussion groups, Noticeboard sections and blogs to one's Favourites
    • subscribing to RSS channels of discussion groups, Noticeboard sections and blogs
    • rating posts in discussion groups, blogs and those on Noticeboard
    • posting off-topic messages in the Off-Topic section

    Any time - drilling exercises

    • working with the Drill application (commonly utilized for learning languages)
    • selecting and learning foreign languages from a number of textbooks
    • creating and editing one's own textbooks and using a set of advanced access rights to restrict access to these
    • importing cards in simple and advanced modes
    • word pronunciation playback
    • browsing learning progress statistics
    • revising vocabulary planned for the next couple of days in advance
    • skipping cards a user does not wish to go through
    • deleting all the data related to one's learning progress

    Any time - buying items via the Shopping Center

    • buying items via the Shopping Center and paying for these by card
    • browsing one's orders and keeping track of their status
    • offering paid educational services (training, courses, conferences, etc.)
    • keeping track of payments (including those made on-line) and linking them to the items bought at the Center
    • filling out the Shopping Center offer lists with the items listed in the Course Catalogue
    • importing publication records into the Shopping Center with a special support for displaying these in its offer lists
    • using a plethora of bookkeeping tools to handle the transactions made via the Center
    • automatically issuing invoices for all kinds of services related to paid education
    • automatically charging for services and linking the transactions to the bookkeeping applications
    • connecting an external conference system with the Shopping Center

    Any time - file management

    • uploading large files into one's Depository
    • attaching files to assignments
    • having the files uploaded into the IS storage pool converted into other formats automatically
    • printing documents directly from IS on a local printer
    • generating high-quality printer output supporting foreign character sets
    • having scanned documents recognized by OCR applications
    • uploading important institution-related documents onto the Document Server
    • deploying the TeX system for printing purposes
    • printing in the A3 format, downsizing pages, and printing brochures
    • restricting access to files stored in IS with the aid of sophisticated system of access rights
    • keeping track of favourite study materials and folders stored on the Document Server using the Events application
    • searching the archive of alumni and theses
    • accessing one's study materials and files previously uploaded into IS even after one's graduation

    Any time - keeping track of one's IS sessions and customization

    • monitoring the times a user accessed the System
    • customizing the main IS page as well as some applications
    • highlighting favourite links
    • selecting and enabling one of available IS designs (skins)
    • uploading a private (unofficial) photograph
    • logging out of IS without having to close a browser window
    • controlling access to files and applications with the aid of multiple access rights
    • blocking a user's access to IS and resuming it by having the person answer a security question
    • specifying the group of people who can access one's personal information (e.g. his/her timetable, etc.)
    • managing secondary passwords used for external services (e.g. accessing computer rooms)
    • managing ID cards allowing their owners to access certain places, etc.
    • browsing publication access statistics
    • administering groups of people and access points
    • linking a group of people to external access card systems
    • keeping track of one's access points and displaying detailed information related to these
    • browsing one's history of group-related operations
    • providing efficient antivirus protection
    • activating the disability mode for disabled students
    • ensuring high data and operation security
    • providing support for keeping the System in operation even during the periods of regular maintenance and power outages
    • serving thousands of users at a time with a short response time
    • dealing with System errors and implementing new features without participation on the part of users
    • automatically saving and backing up data in several remote locations
    • checking stored data periodically
    • continuously optimizing applications to make them handle the permanently increasing amount of data smoothly
    • taking measures to prevent errors leading to a system failure
    • ensuring a user can access only the information he/she is allowed to
    • supporting access to the System from any computer or smart phone via the Internet
    • providing technical support in person, by phone and email
    • storing information on every user's operations
    • searching logs for any operation including the information identifying the user that has performed it
    • recording the history of data changes and archiving the selected ones

    Any time - being active and keeping track of new information

    • reading IS News - finding out about new IS features at first hand
    • creating bookmarks for Web pages and tagging them
    • browsing other users' public bookmarks (Figure 1)
    • making IS-related suggestions to developers via Suggestions discussion groups (for students, teachers, clersk)
    • managing a photo collection (Figure 2)
    • being notified about changes in the IS by email (the Events application)
    • performing "active" querying for certain events in the IS
    • creating groups of users and meeting in these for various purposes (study groups, common activities, etc.)
    • keeping track of activities of Friends or group members (Figure 3)
    • searching for contact information in people and department database
    • keeping track of one's tuition fees
    • applying for a tuition fee payment calendar
    • keeping track of one's scholarship and its payment status
    • participating in electronic hunts for items of limited availability
    • creating and administering common projects with the option of advanced access rights management
    • creating and administering tasks within these projects
    • sharing keywords entered for a project and adding new ones
    • adding task solutions and keeping track of their progress
    • launching e-votes and polls
    • managing fellowship-related data
    • reserving rooms
    screenshots

    Any time – Document Office

    • delivering complex document services
    • automatic update of information related to documents in compliance with the latest legal requirements
    • circulating documents and checking them for validity (automatic notifications)
    • entering tasks in a batch mode
    • scanning documents, converting them into text, and attaching them to other documents
    • browsing another person's document, provided this is permitted
    • processing received data messages automatically and verification of electronic signatures as well as other authentication tools
    • submitting documents the way that meets all the current legal criteria
    • publishing documents on an official information board
    • on-line preparation of documents including sharing, commenting on and saving their temporary versions(using Google Documents)
    • providing registry and discarding support

    Any time

    • performing full-text IS database searches which take into account users' access rights as well as missing diacritics and which support Czech inflection
    • performing full-text searches which take into account the searching user's relation to the document searched for
    • looking for solutions to common problems in concise and well-organized Help
    • displaying the frequently asked questions listed in the Help section directly in individual applications
    • automatically informing students about the period during which their studies have been interrupted coming to en end
    • keeping track of one's percentile
    • providing managerial data
    • importing data from external systems
    • exporting data for the purpose of presenting these in other systems
    • periodically passing on the Presenter output to remote systems using a non-personal accounts mechanism
    • working in foreign character sets (Unicode character encoding system)
    • using a complex HTML editor for the purpose of editing forms with HTML content
    • displaying Web pages without diacritics - an option to choose when incompatible devices are used
    • storing copies of Diplomas and Diploma Supplements
    • choosing a game nickname and playing the games of Rock Biter and Arcanoid

    Go to top | Current date and time: 15/12/2018 21:52, Week 50 (even)

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